Equity Administrator

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The role is US-based (remote, preferred Northeast) with occasional travel to HQ in Manchester, New Hampshire. The Equity Administrator reports to the Sr. Director, Compensation/Benefits/HCMS.

Responsibilities

• Accurately and efficiently handle the day-to-day administration of the company's global equity programs, including processing new equity awards (restricted stock units and performance stock units), cancellations/forfeitures, processing of vesting events, and management of Employee Stock Purchase Plan(s)
• Load, track and maintain equity award information through Fidelity's global equity management platform
• Provide comprehensive answers and service to employees at all levels regarding equity programs
• Partner with our stock plan provider to develop and deliver educational materials on a regular basis
• Manage bi-annual ESPP enrollment and purchase processes through Fidelity's platform, coordinating with payroll
  
  • Coordinate with payroll and third party to ensure accurate processing of enrollment, changes, refunds, disqualifying dispositions, and plan maximums
• Collaborate with multiple international payroll, financial and executive contacts for purposes of equity reporting; responsible for accurate and timely reporting to numerous internal groups (Legal, Finance, executives, Compensation Committee, etc.)
  
  • Manage and communicate performance stock unit scorecard updates to executives
  • Assist local country contacts with completion of equity-related filing requirements, including compliance with China SAFE regulations
  • Collaborate with international payrolls to ensure tax withholding and income reporting processes are accurate and compliant
  • Collaborate with finance to maintain and report on equity pool utilization, for updates to Compensation Committee and share accounting
• Maintenance of insider lists and trading blackout windows
• Partner with Legal and Finance teams to provide data for required Section 16 Officer SEC reporting
• Assist with preparation of annual executive compensation disclosure in annual proxy statement
• Assist in enhancing and documenting equity-related procedures, policies, and controls
• Work with internal and external auditors and finance team for quarterly reviews, year-end audits, as well as ensure that internal controls and procedures are followed
• Due Diligence in collaboration with legal and tax partners prior to delivering equity plans in new international locations
• Assist in participation and interpretation of 3rd party compensation surveys
• Keep current on trends and competitive practices in equity compensation, offering recommendations as Allegro's equity plan evolves
• Stay up-to-date on legislative and tax changes affecting global equity awards

Qualifications:

• Minimum of 5 years of relevant equity administration experience in a global public company
• Bachelor's degree or equivalent work experience in a related field
• Track record of successfully leading daily and annual stock plan activities relating to Restricted Stock Units, Performance Stock Units, and ESPP administration in US and international locations
• Experience with US federal and state taxation relating to equity compensation, as well as general knowledge of global taxation of equity compensation
• Exceptional analytical and quantitative skills working with large data sets, audits, reconciliations, v-lookups, and complex calculations with great attention to detail
• Prior responsibility working with audit firms relating to equity
• Sensitivity to employee privacy laws such as GDPR and ability to maintain strict confidentiality
• Strong audience awareness and ability to articulate appropriately to various stakeholders including senior leaders, Finance, HR, Payroll and Legal partners, and employees at all levels
• Ability to multi-task and juggle multiple projects and requests with exceptional time management skills
• Excellent interpersonal skills with high initiative, flexibility, and team approach to work
• Working knowledge of financial reporting background surrounding stock comp expense and shares outstanding
• Preferred skills/experience:
  
  • CEP completed or in progress
  • Experience with Fidelity's equity administration platform

At Allegro, we are committed to providing a harassment-free environment of mutual respect to fuel innovation through inclusive thought collaboration. Allegro is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status, parental status, or any other basis covered by appropriate law. Allegro makes hiring decisions based solely on qualifications, merit, and business needs at the time.