Event Coordinator (6 month contract-to-hire)

About us

At SimplePractice, we’re changing the face of health and wellness through innovative solutions that simplify the life of health and wellness practitioners. Think your neighborhood therapist, nutritionist, speech language pathologist, or massage therapist—the small business owners who dedicate their careers to helping others. Our solution provides them with an all-in-one platform to manage their practice and with the tools and resources to thrive as a practitioner and business owner.

The Role

We’re looking for an experienced Events Coordinator (in Los Angeles) to join our Marketing Team on a contract basis, with the hope that this will grow into a full-time role. You should bring several years of experience overseeing events in B2B,  SaaS, and/or technology sector coordinating & running events and conferences. This is a unique opportunity to work for a high-growth mental health company, and have a strong face-to-face impact on our therapist customers and our organization in the healthcare industry.

In this role, you will need to be agile, passionate, meticulous and demonstrate strong attention to detail. Should be extremely organized and comfortable working cross-functionally and collaboratively with multiple stakeholders. 

Responsibilities:

• Assist the Event Manager in project management and execution for all events including: live events conferences, tradeshows, digital events and webinars that helps deliver brand and revenue goals
• Experience with conferences and tradeshows is a must - you should be familiar with using events for lead generation and/or sales (B2B, technology, or software experience strongly preferred)
• Experience working with influencers, AV, live events of 200-2,000 people 
• Help execute conference and tradeshow presences that generate awareness, leads, product demos and trials of our core software, and to support B2B business development efforts 
• Experience managing budgets, invoicing, and juggling multiple vendors & expenses, experience with procurement processes, software, and teams
• Research, identify and secure sponsorship opportunities and influencers to work with events relevant to business goals
• Coordinate event promotion strategy with digital marketing team, and collaborate closely with our Creative teams to ensure events presence is cohesive
• Communicate and manage relationships with external agency partners and vendors
• Travel to events and help manage all onsite logistics, booth setup, AV / lighting / technical needs, interactive experiences or activities, and be prepared to engage directly with attendees
• Coordinate all aspects of events with Event Manager: from timeline to deadlines, task management, and staffing needs, including travel and accommodations, as well as securing speakers and VIP guests

Desired Skills & Experience:

• 3-5 years of experience in an Events role at a B2B/technology/software organization 
• Must be located in Los Angeles
• Strong experience in event planning and coordination, both in-person and digital
• Demonstrated understanding of event marketing, event impact on sales & business growth 
• Strong communication and interpersonal abilities
• Strong organizational and project management skills (project management tools e.g. Asana or Monday.com)
• Experience with software/collaboration tools such as Google Drive/Calendar, Slack, Notion, etc. preferred
• Some experience with event reporting & analytics, using Excel/Google Sheets
• Experience in creative thinking and problem-solving skills
• Ability to work collaboratively in a fast-paced environment
• Solid aesthetic eye / creative judgment
• Flexibility to travel as required by events

Hourly Rate Compensation Range

$30.00 - $35.00 hourly

The above represents the expected base compensation range for this job requisition. Ultimately, in determining your pay, we’ll consider many factors including, but not limited to, skills, experience, qualifications, geographic location, and other job-related factors.

(*Benefits below will be available only to full-time employees*)

We offer a competitive benefits program including:

• Medical, dental, vision, life & disability insurance
• 401(k) plan with company match 
• Flexible Time Off (FTO), wellbeing days, paid holidays, and summer Fridays
• Mental health resources
• Paid parental leave & Backup Care
• Tuition reimbursement
• Employee Resource Groups (ERGs)

California Job Applicant Privacy Notice

Thank you for your interest in opportunities at SimplePractice LLC (“SimplePractice” or “us” or “we” or “our”). Please note that when you submit your resume or application materials to us for employment purposes, you are subject to the SimplePractice California Job Applicant Privacy Notice. 

For more information about our privacy practices, please contact us at [email protected].