Event Coordinator (Contract)

We’re looking for an organized and detail-oriented Events Coordinator to plan and execute Grow Therapy corporate events (ranging from 15 to 300 attendees). These events should be engaging, cost-effective, and inclusive. The ideal candidate can adeptly manage budget constraints, communicate effectively with internal stakeholders, and respond to unforeseen circumstances with creative problem-solving. This is a part-time, 6-month contract role with potential to extend. 

• Work with the leadership team to develop and execute vision, roadmap, logistics, and all planning for company-wide, team-wide, and department-wide offsite & onsite events. 
• Setting budgets for travel plans (flights and hotels and helping employees book the travel accordingly), transportation, team-building activities, meals, and more. 
• Meet with leadership and create robust event itineraries, timelines, how-to documents, local recommendations, communication plans, and one-pagers so that the team has access to all information leading up to the event. 
• Researching, sourcing, and managing all vendor communication related to hotels, activities, guest speakers, meals, and more. 

Salary range: $50/hr

• You have at least 1 year of experience planning and executing corporate, conference, and/or large-scale events for at least 250 people
• You have managed at least 3 large-scale events at one time 
• NYC area-based is highly preferred but not required 
• You have strong project management and communication skills
• You are extremely organized and have a keen eye for details 
• You thrive in ambiguity and can successfully multitask 
• You are proactive and can anticipate event and stakeholder needs 
• You are comfortable using Slack, Google Worksheets, and Coda
• Bonus if you have worked in a startup environment! 

If you don’t meet every single requirement, but are still interested in the job, please apply. Nobody checks every box, and Grow believes the perfect candidate is more than just a resume. 

Note: Please upload your resume in PDF format