Event Planner

Company Description

The Linux Foundation is the organization of choice for the world’s top developers and companies to build ecosystems that accelerate open technology development and commercial adoption. Together with the worldwide open source community, it is solving the hardest technology problems by creating the largest shared technology investment in history. Today, the Linux Foundation has over 2,000 corporate members from over 41 countries, including every single one of the Fortune 100. The Linux Foundation has proudly created over $54B in shared technology value since its inception. 

Linux Foundation events are where open source developers, community leaders, and business leaders meet to collaborate, learn, and network to advance innovations that support the world’s largest shared technologies. As a core business unit of the Linux Foundation, the Event Team (composed of 50+ event management, sales, and marketing professionals) manages over 150 global events and conferences each year, ranging from 50 to 20k attendees. We host in-person, virtual, and hybrid events.

Job Description

We’re looking for a highly organized and results-driven Event Planner to join our team, working with our ‘core brand’ event group producing 15+ global B2B conferences (and a host of smaller events) each year across North America, Europe, and Asia, with attendance for most events from 500-2,000+ attendees. This position reports to a Senior Event Manager, and will fully own the successful production and delivery of events, and work with a team collaboratively to successfully own a group of event deliverables.

The ideal candidate must be an event professional with a minimum of 4 years of events experience, strong strategic and tactical skills, and the ability to successfully execute events and programs, both on their own and with a team.

The position requires overnight and weekend travel to events both domestically and internationally (~30%).

What You Will Work On

• Plan, manage, and successfully deliver B2B events and conferences, both wholly and as part of a larger team. This includes in-person, virtual, and hybrid events around the world.
• Event management tasks will include space planning, F&B, AV, entertainment, decor, transportation, staff scheduling, internet, stage design, health and safety protocols, attendee communications, attendee experiences, and branding/environmental design.
• Work collaboratively with other team members, across the organization, with community members, and with vendors.
• Create new, or update existing processes, documentation, timelines, and to-do lists where they relate to event responsibilities.
• Create and proofread event materials (including copywriting) for website, signage, registration, and attendee/speaker/sponsor communications.
• Provide on-site support for events, including overseeing execution of areas of pre-planning responsibility as well as other tasks as assigned.
• Provide customer support to attendees and other event stakeholders.
• Work closely with internal cross-functional teams for the successful execution of events and to meet event goals and objectives.
• Act as a skilled negotiator with proven experience finding creative ways to do more with less, and a track record of staying on budget.
• Work with external vendors on the creation and timely delivery of conference deliverables.

Qualifications

Who We Are Looking For

• 4+ years of event management experience in B2B conferences, ideally in tech
• Extremely detail-oriented with impeccable project management skills
• Organized, and able to prioritize and juggle/meet multiple deadlines
• Concise and effective verbal and written communication with strong attention to spelling and grammar 
• Ability to thrive and effectively deliver in a fast-paced, ever-changing environment; comfortable with changing priorities, last-minute pivots, and willing to roll up your sleeves to ‘get the job done’
• Helpful and humble with a hospitality-driven and service-oriented attitude
• Ability to adapt to challenges and opportunities with a solution-oriented perspective; excellent strategic thinking and critical reasoning skills
• Ability to manage tasks, time, and schedule with limited supervision
• Ability to work collaboratively with clients, vendors, and team members; comfortable interacting with a wide range of community members, from C-level executives to technical programmers
• Self-motivated — you take pride in your work and performance
• Excellent relationship-building skills including a team-oriented, positive approach
• Strong business/office applications proficiency (eg: MS Office, Google Apps, Slack, Zoom, and Asana) and event technologies proficiency (apps, registration, etc.) with a proven ability to pick up new software quickly
• Proficiency with virtual event/webinar/content hosting platforms (e.g., AccelEvents, Hopin, MeetingPlay, Vimeo, Zoom, YouTube, etc.) with a proven understanding of system integrations to support the complex technology landscape needed for large-scale digital events
• A degree in events, marketing, communication, business, or related field

Skills That Are A Plus

• Experience with open source software and communities
• Prior experience with Cvent, Google Workplace, Asana, Adobe & WordPress
• Previous experience working remotely
• Previous experience with international events
• Proficiency in a second language

Additional Information

Perks

• Competitive salary
• Outstanding health benefits
• Unlimited PTO
• 100% 401k match (up to the IRS-defined limit per year).
• Travel around the world
• Work with a respected, high-performing team that works collaboratively and supports each other
• Work from home, forever!
• ‘Flex Fridays’
• And more!

Additional Information

This position requires overnight and weekend travel to events both domestically and internationally (~30%). This position is remote and is open to applicants who can work North American time zone standard business hours.

The Linux Foundation is an all-remote-work organization that hires world-class talent. We are as passionate about providing a flexible and supportive work culture as we are about open-source software. Collaboration is in our DNA, and we pride ourselves on being able to work closely together while not being tied to an office. We offer exceptional benefits - e.g., top-of-the-line healthcare, unlimited PTO, Flex Fridays, and a 100% 401k match (up to the IRS-defined limit per year).

The Linux Foundation is an Equal Opportunity Employer. We value diversity and encourage anyone interested to apply! All your information will be kept confidential according to EEO guidelines.