Event Producer - Mobile Tours (Part-time / Contract)

NVE Experience Agency is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position:

NVE Experience Agency is seeking an experienced Event Producer with a focus on mobile tours to oversee and coordinate all aspects of events, ensuring successful execution from concept to completion. The ideal candidate should possess a blend of creative and analytical thinking, with strong project management skills. This is a management position involving collaboration with various teams and supervision of staff members.

This is a part-time, contract role estimated through December of 2024, averaging 30-40 hours per week.

Job Responsibilities:

Creative Ideation:

• Actively participate in brainstorming sessions to generate creative concepts for mobile tours.
• Collaborate with creative teams to ensure concepts align with brand objectives and resonate with target audiences.

Project Planning:

• Develop comprehensive project plans, outlining key milestones and deliverables for each phase of the mobile tour.
• Create and manage production schedules to ensure timely execution of all tour-related activities.

Logistics and Venue Research:

• Conduct thorough venue research across multiple markets to identify suitable locations for mobile tour stops.
•  Manage logistics, including transportation, setup, and teardown, to ensure smooth operations at each tour location.

Marketing Asset Utilization:

• Leverage existing marketing assets and collaborate with the creative team to develop new materials for on-the-go kits.
•  Ensure that marketing materials effectively communicate the brand message and engage the target audience.

Event Coordination:

• Coordinate various types of events, including local organization partnerships, trade shows, conferences, and recruiting events.
• Oversee the coordination of branded giveaways, ensuring alignment with the overall brand strategy.

Operational Oversight:

• Direct and oversee all aspects of mobile tour operations, including equipment testing, venue setup, and troubleshooting technical issues.
• Conduct initial site inspections to confirm venue suitability and address any potential challenges.

Staff and Team Management:

• Supervise and provide direction to staff members across different departments involved in the mobile tour.
• Collaborate with production teams to ensure seamless execution of the mobile tour experience.

Budget Management:

• Develop and manage project budgets, ensuring financial profitability and cost-effectiveness.
• Track expenses, manage financial resources efficiently, and provide regular budget updates.

Client Communication:

• Maintain regular communication with clients, updating them on tour progress with a detailed event tracker and addressing any concerns or requests.
• Provide clients with insights and recommendations to enhance the impact of the mobile tour.

Inventory and Logistics:

• Manage inventory of tour assets, coordinating shipping, storage, and replenishment as needed.
• Ensure all logistical aspects, from equipment to promotional materials, are well-organized and accounted for.

Reporting and Metrics:

• Provide daily reporting and metrics related to mobile tour performance.
• Analyze data to assess the effectiveness of the tour and make recommendations for improvement.

Qualifications: 

• 4+ years of proven event production experience required 
• Strong project management skills with proven ability to lead teams
• 1-2 years of management or supervisory experience
• Mobile tour experience
• Client focus with attention to detail, flexibility and accountability for results
• Leadership and coaching skills
• Strong written and verbal communication skills 
• Extraordinary organizational skills, self-motivation and intuition
• Thrive in a fast paced, agency environment
• Excellent computer proficiency with Microsoft and Apple applications, team project software, and social media sites 
• Thorough understanding of permitting standards (Including but not limited to TPA, Special Event, Fire, Health & Safety, Building & Safety, Noise, etc.) and ability to successfully manage production timelines and needs as related to permit procurement

Requirements: 

• Available to work weekends and evenings
• Able to travel nationally and have a flexible schedule 
• Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite 
• Must be able to work outdoors in various weather conditions
• Have a valid Driver’s License
• Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items

Location: 

We are a hybrid company with hub locations in Los Angeles and New York City. The ideal candidate is located in Los Angeles, CA.

Weekly Rate Estimation: 

NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. This is a part-time non-exempt role with a weekly rate estimated around $1,500-$1,800 per week. There are many factors to the presented range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.