Event Project Manager

Job Title:EventProject Manager Department:Operations Status:Full Time Job Summary: The Event Project Manager is responsible for coordinating and managing events and long-term projects. Also, trouble-shoot potential problems and rectify existing problems at event sites. Responsibilities: • Prepare all pre-event documentation and coordinate with Sales, Operations and Clients to ensure consistent, high-level service throughout pre-event, event and post-event phases. • Communicate with Sales, Operations and Clients to establish needs and expectations for each project. • Provide internal and external End-of-Day Reports, as required. • Prepare post-event after action reports. • Recognize opportunities to maximize revenue by up-selling products and services. • Recognize opportunities for improvements and enhancements. Refer all suggestions to Sales or Senior Project Manager to create outstanding events. • Plan and execute events that fulfill PRO EM’s objectives, as well as pre-established Client expectations. • Work with timelines, planning and project management will be common features of work to ensure all project deadlines are met. • Coordinate with asset managers to create and communicate equipment/supply needs, load lists and timelines for shipping to and from event sites, in advance for proper, timely pre-planning. • Recommend staffing needs to Operations Manager. • Work hand in hand with crew lead to ensure setup and takedown in an efficient manner. • Ensure quality presentation. • Maintain the highest level of service and exceed Clients’ expectations. • Provide all contract updates and changes promptly and in detail to Sales for events assigned. • Provide constructive feedback and possible solutions for challenges faced at the jobsite. • Create a positive Team atmosphere in office and on-site. • Ability to work in a constant state of alertness and in a safe manner. • Perform other duties as assigned. Requirements: • Must have strong people-focused element to this role by liaising with event contributors, venues, vendors and partners. • Previous experience in event management. • Experience of working in a fast-paced, high-pressure environment. • Excellent oral and written communication skills. • Ability to handle and own multiple projects. • Pro-active and shows initiative. • Familiarity of Word and Excel. • Ability to work well under pressure. • Willingness to undertake a wide range of tasks to its end. • Flexibility, working on weekends and evenings. • Flexibility, travel to jobsites in-state and out-of-state on short notice. • Must have clean driving record to be covered by company insurance.