Event Setup Specialist

PRIMARY PURPOSE:

It is the primary responsibility of the Logistics Specialist to provide specialized oversight of installation and tear down of events and ensure that events are completed on time, in budget and meet company standards.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Ensure that decor is installed and struck to meet corporate and client expectations, venue is left in Show Ready condition, and goods are handled to protect against damage
• Develop clear knowledge of hotels/venues, dock/security procedures and ballroom specs
• Assign projects and lead crews on-site; maximize talents and adhere to company and safety policies and procedures
• Anticipate and solve on-site technical, creative and timeline issues in conjunction with management to meet deadlines
• Operate company trucks, vans and lifts, notify management of gas and maintenance needs
• Monitor handling and condition of tools/inventory/equipment/vehicles; document and report loss and damages
• Communicate project status and timelines with internal departments, clients and vendors to maintain satisfaction
• Stay current in design trends, technology, props/design elements, vendor products and share with/train teams to inspire creativity
• Actively promote MREP within the company and the events industry
• Perform other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledgeable of room installations and adjustments required to maximize room decor
• Knowledgeable of basic rigging, furniture movement, packing, crating, and orchestrating deliveries
• Knowledgeable of prop/decor assembly and disassembly and production techniques
• Knowledgeable of operating hand and power tools and equipment
• Able to drive vans, 24' box trucks, stake bed trucks, and operate forklift, scissors lift, and cherry pickers
• Able to lift items, push and pull carts, stand and walk for prolonged periods of time
• Able to effectively communicate in English, in both written and verbal forms
• Ability to multi-task and work well in a fast paced, team-oriented environment
• Basic knowledge of computer software to include Outlook, MS Word, Excel, and PowerPoint as well as office equipment, i.e. telephone, copier, fax machine
• Excellent organizational skills to function effectively under time constraints and within established deadlines, with particular attention to detail
• Excellent customer service skills and interpersonal skills to effectively communicate with all business contacts

MINIMUM REQUIREMENTS:

• High school diploma or equivalent
• Two (2) years of experience in the events industry, hospitality, or a related field