Event Team Lead

Event Team Lead

IQVIA™ is the leading human data science company focused on helping healthcare clients find unparalleled insights and better solutions for patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness the power of healthcare data, domain expertise, transformative technology, and advanced analytics to drive healthcare forward.

Co-Lead team responsible for event delivery of our immersive and engaging clinical trial training meetings (face to face and virtual)

Who We Are

Site Training Solutions (STS) at IQVIA creates experiences that are effective and unexpected. We incorporate the latest research on adult learning principles and behavioral science. We use creativity to inspire and engage.

Our purpose is centered around a desire to improve healthcare and deepen our understanding of human behavior. We are motivated by a mission to ensure our friends and families can take a walk in the woods, get on a plane and go somewhere new, listen to music, snuggle a baby, try a new restaurant, and live life to the fullest.

Our team is a tightly knit, collaborative, and intellectually curious group of people with a unique blend of backgrounds and experience. We are continually pushing each other to improve our solutions and are in search of Event Project Managers to ensure the smooth and efficient delivery of our training solutions meetings.

About the Event Team Lead

This position will be responsible for managing staff members in accordance with the organization's policies and applicable regulations. Staffing responsibilities include planning, assigning, and directing work; appraising performance and guiding professional development; rewarding and disciplining employees; addressing employee relations issues and resolving problems.

In addition, this role will able to required to act as the Event Project Manager for some deliverables. The primary driver of in-person events, you would be project managing event deliverables related to a specific clinical study whilst keeping the STS Project Manager (responsible for overall STS study deliverables) abreast of status, progress, risks and issues. The Event Project Manager will work with Vendors and Venue Managers, Delegate Coordinators and Finance support roles as well as Strategy, Creative and Content teams developing project components and are responsible for ensuring events projects are delivered on time, in budget and exceed expectations. The Event Project Manager will oversee deliverables for face to face events and virtual engagements with direct responsibility for budget control, delegate management oversight, vendor liaison and an in-depth knowledge of event compliance regulations relevant to the healthcare sector. Act as a central point of contact for internal and external clients, keeping them updated on status, anticipating their requests and proactively managing solutions.

We'll look to this role for their line and operations management expertise as well as in depth knowledge of event project management specifically in the Life Sciences arena. Good relational management skills, proficiency in vendor management, issue resolution and drive for quality delivery are all key to this role.

This position is home or office-based with collaboration with a globally-distributed team at IQVIA and with our clients and healthcare professionals.

Activities may include:

• Line management of a team of up to 10 Event Project Managers (FTE and Contractors)
• Refining existing and establish new process and tools for effective event management
• Acting as subject matter expert for HCP event delivery including understanding of global destination and cultural nuance and healthcare compliance regulations
• Coordinating or overseeing the delegate invitation, registration and travel logistics management for face to face meetings using preferred vendors and platform (Cvent, Amex, DMCs)
• Cost reconciliation
• Status reporting
• Contract review, terms and execution coordination
• Creating and maintaining event project plans
• Manage post meeting activities, reporting, follow ups and metrics

This position will require international travel.

Who You Are

Seasoned:

You have proven experience in international event and relationship management demonstrating minimum 5-7 years of delivering life sciences events. You are proficient in project management platforms such as Smartsheet and MS Project. You strive to provide quality customer service and have exceptional attention to detail. Experience of both live and virtual event delivery is preferred.

Collaborative:

You have the desire to collaborate with a diverse global team and are interested in establishing relationships with team members, clients and vendors around the world. Asking questions comes naturally to you and you aren't afraid of researching to find the answers.

Resourceful:

You may not know all the answers, but you have a proven track record of working through difficult challenges by independently researching potential directions, collaborating with others, and iterating to find solutions. Prioritizing projects, finding efficiencies, and improving processes are all part of your mindset.

Adaptable:

You continue to build on your event management skills by researching methodologies and keeping up with industry trends. You have the flexibility to work in a fast-paced environment, meeting demanding deadlines and adapting to changing priorities.

Skills:

• Demonstrable knowledge of Project Management methodologies
• Organizing your tasks into workable plans
• Detail oriented
• Understand the importance of communication
• Knowledge of relevant platforms specifically Cvent, Zoom, WebEx
• Experience managing relationships and expectations with groups such as DMCs, AmEx, AV Suppliers
• Work within and develop a team
• Plus: leadership and mentoring
• Line management experience, working with staff for performance, goals, resourcing and scheduling

Why IQVIA

Making a positive impact on human health takes insight, curiosity, and intellectual courage. It takes brave minds, pushing the boundaries to transform healthcare. In your role, you will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve outcomes for patients.

IQVIA offers a competitive salary and great benefits, including a profit-related annual bonus, paid leave, and private health insurance. Forge a career with greater purpose, make an impact, and never stop learning.

IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible - to help our customers create a healthier world. Learn more at https://jobs.iqvia.com

We are committed to providing equal employment opportunities for all, including veterans and candidates with disabilities. https://jobs.iqvia.com/eoe

As the COVID-19 virus continues to evolve, IQVIA's ability to operate and provide certain services to customers and partners necessitates IQVIA and its employees meet specific requirements regarding vaccination status. https://jobs.iqvia.com/covid-19-vaccine-status