Events & Administrative Assistant

Events & Administrative Assistant 

We are seeking a highly motivated Administrative and Events & Marketing Assistant.

This is a full time, in office position.

Job Responsibilities:

• Events Management:
• Conduct market research to identify new opportunities: researching events for San Diego, Los Angeles and Orange County Markets
• Adding prospective events to our calendar
• Making initial contact with event promoters to gather detailed information and applications
• Completing and submitting event applications via email and various event platforms (Eventhub, Evently, Eventbrite etc.)
• Administration (events related):
• Manage and update company databases: updating various event spreadsheets 
• Filing documents into folders in our Google drives
• Communicating event information to San Diego, LA and Orange County teams
• Inventory: Managing and restocking equipment and event related supplies
• Requesting and submitting certificates of insurance 
• Support the team in daily administrative tasks
• Create, edit and publish content for social media and internal email marketing (newsletters, Instagram, Facebook and website posts)
• Assist marketing management with schedule creation and distribution
• Distribute event credentials to marketing teams
• Prepare materials for new hire training, including marketing collateral binder assembly

Required Skills:

• Professional and effective verbal and written communication with strong organizational and project management skills 
• Timely communication with event or venue partners and clients while adhering to deadlines and timelines
• Ability to multitask and prioritize work effectively in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure
• Excellent ability to navigate the internet and utilize search engines
• Teamwork: ability to work collaboratively in a fast paced team oriented environment and open to different perspectives and ideas
• Proficiency in MS Office Suite: specifically MS Excel & MS word
• Positive, professional attitude with professionalism and reliability

Preferred Skills:

• Tech Savvy
• Familiarity with Gmail and Google applications 
• Logistical skills: understanding of event logistics including venue selection
• Familiarity with event management software and online applications (Eventhub, Evently, Eventbrite etc.)

Bonus Skills

• Design Skills: basic knowledge of graphic design software
• Creative thinking and ability to contribute to event themes and concepts
• Experience managing event budgets and negotiating with vendors
• Venue Coordination

$60K annually with two weeks of vacation, health insurance option, and 401K eligibility.