Events Coordinator

About At-Bay

At-Bay combines world-class technology with industry-leading insurance to help clients meet risk head-on. Partnering with brokers and business owners alike, we provide modern insurance products and active risk monitoring services for companies of every size and in every industry. Our team boasts many backgrounds and skills, from analysts and developers to designers and underwriters, and everything in between — all working together to redefine what it means to be an insurance company. 

We’re proud to be a diverse company and to have expertise from multiple industries driving our culture. At-Bay is expanding rapidly, and as we grow, we’re prioritizing inclusive hiring practices and supportive team environments. We’re committed to building a company culture where people of all identities and backgrounds are empowered to thrive, develop their career, and bring their full self to work. 

At-Bay is a globally distributed company with headquarters in San Francisco, and offices in New York, Atlanta and Tel Aviv. To date, we have raised $292 million from top investors including Lightspeed Venture Partners, Khosla Ventures, M12 (Microsoft's venture fund), Acrew Capital, Munich Re Ventures, Icon Ventures and entrepreneur Shlomo Kramer, among others.

The team

The Marketing team is helping to grow At-Bay’s business by sharing its vision and mission with the people whose lives and futures we want to help better secure through what we do. You’ll be surrounded by a team that already believes strongly in the company’s mission and loves what they can contribute to it - your role will be to help nurture this passion and bring people along the business journey as we grow and things evolve. 

Role Overview

We’re looking for a full-time Events Coordinator reporting to our Corporate and Field Events Manager. You’ll get to work on a variety of events across the US, including tradeshows, company-owned regional and field events, corporate sponsorships, and more. You will employ your strong project management skills and attention to detail to deliver events that drive customer and partner engagement, build relationships, and raise awareness for our brand.

Success in this role is defined by the organized, on-budget, on-time planning, coordination and delivery of the logistics supporting a tradeshow or event, while demonstrating exceptional customer service to your internal stakeholders.

How you’ll make an impact

• Contribute to planning and drive elements of marketing event execution for Sales and Marketing events across the US
• Build and maintain event documents, spreadsheets, and resource pages within Google Suite
• Communicate and collaborate with cross-functional partners for field events
• Research venues for meetings, dinners, social gatherings, and other events
• Assist with swag management from shipments to clients, managing and collecting information, coordinating one-off shipments, and shipments to events and conferences for setup
• Work directly with and at the direction of the Events Manager
• Travel to multiple events per quarter to support logistics

What you’ve already accomplished

• 3+ years of event planning or project management experience
• Proficiency in Google Workspace / Suite and ability to learn new software programs as needed, particularly marketing automation and event registration software
• Excellent written and verbal communication and collaboration skills
• Multi-tasking and problem-solving ability in a deadline-oriented environment
• Comfortable asking for help and able to operate well as a collaborative member of a team