Events Coordinator (Temporary Maternity Cover)

Duration: 1 year

Start Date: April

As the AWS Innovation Partner of the Year Loka works hard to make a positive impact on the world. Our teams have helped companies eliminate billions of dollars in food waste bring life-changing healthcare technology to market and scale AI products that millions of people rely on every day. All of this while enjoying every other Friday off (yes really).

Events play a critical role in making that impact possible. Last year alone we supported more than 150 events. That work helped earn Loka global recognition and it’s why events remain one of our most important growth levers.

That’s the broad pitch. Now let’s talk about you.

As the CMO at Loka I’m looking for a Temporary Events Coordinator to step in during a maternity leave and help keep this engine running smoothly. This role is fully focused on events end to end. From kickoff to follow-up. From booking venues and managing vendors to coordinating internal teams purchasing swag and making sure nothing slips through the cracks.

I’m looking for someone who is passionate about organization thrives in motion and is a world-class communicator. The kind of person who can confidently manage multiple events at once while keeping both internal and external partners aligned informed and energized.

This is a 1 year role designed to cover a critical period for our events program.

If you’re nodding along enthusiastically submit a resume so we can meet 🚀

Responsibilities

Events Strategy & Execution

• Work with CMO and independently to plan coordinate and execute Loka-hosted and partner-led events (virtual hybrid and in-person)

• Own event logistics end-to-end: timelines vendors venues travel materials run-of-show and follow-ups

• Partner closely with AWS stakeholders internal sales and marketing teams to ensure events align with GTM priorities

• Support executive-level events including private dinners roundtables and invite-only experiences

Operations & Coordination

• Manage the events calendar and keep timelines owners and dependencies clearly tracked

• Track event costs and work closely with finance to ensure event success and ROI

• Coordinate with internal teams (marketing sales leadership) and AWS to ensure events are well-supported and on-brand

• Maintain clean documentation checklists and post-event recaps to ensure continuity during the maternity cover

• Track event performance and outcomes (attendance leads follow-ups) and share clear summaries with stakeholders

Regional & Internal Events

• Support internal team events and offsites as needed

• Coordinate with regional partners and vendors across Europe and the U.S.

What We’re Looking For

• 3–5 years of experience in event coordination field marketing or marketing operations

• 4 hour overlap with PST time zone at least 3 days a week

• Proven ability to manage multiple events and timelines simultaneously without details slipping

• Strong communication and stakeholder management skills

• Comfort working cross-functionally with sales marketing and executives

• Experience working with tools like Notion Google Sheets HubSpot or similar

• Experience with B2B SaaS or partner-led events (especially with large ecosystems like AWS) is a strong plus

What This Role Is (and Isn’t)

• Is: A hands-on execution-focused events role with real ownership

• Is: A critical role during a key transition period

• Isn’t: A generalist marketing role or content-focused position

• Isn’t: Guaranteed to convert to a permanent role though strong performance may lead to full-time role

Benefits

• Every other Friday off (26 extra days off a year)

• Remote-first culture

• Paid sick days and local holidays

• Business English classes program

• Continuous Learning Support

• Fitness and/or Mental Health Subscriptions

• Access to LokaLabs™ our internal research and development program

Please submit your CV in English.