Events Specialist

Events Specialist

Department: Sales / Marketing

Employment Type: Full Time

Location: US - Wisconsin - Madison

Reporting To: Heather Stangeland

Description

We are growing and looking to add an entry-level Event Specialist to our team. Franklin Electric is seeking an individual that is detail oriented, with strong organizational skills, and can work well with a team, but also independently manage their own projects. This role will support the Global Events Manager with executing trade shows and events all over the world.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist with internal and external event coordination, from planning to execution.
• Collaborates with Franklin marketing teams and outside vendors to ensure efficient and timely execution of all aspects of tradeshows.
• Collaborates with Franklin marketing and design teams to establish appropriate tradeshow booth layout and design within budget and venue limitations.
• Administrative support for the department: organizing and preparing agendas, materials, and follow-up notes for meetings, facilitating payment to vendors as well as and submitting and approving literature orders.
• Submitting expense reports in a timely fashion
• Organize and maintain inventory of product and event supplies.
• Maintain event spreadsheets and resource documents - i.e. files of sites, hotels, meeting rooms, and associated vendors.
• Performs other related duties as required or assigned.

Key Responsibilities

Skills and Abilities

• 1 year of general business and administrative experience is preferred.
• Exceptional organizational, prioritization and time management skills with the ability to effectively execute independently toward multiple, high-priority projects in a timely fashion.
• Proficiency with Outlook, Microsoft Word, Excel, Power Point.
• Excellent verbal and written communication skills, including ability to confidently work with all levels of colleagues, consultants, managing directors, senior management, vendors, etc.
• Meticulous attention to detail and accuracy.
• Works cooperatively with other team members.
• Utilizes common-sense understanding to carry out written, oral, or diagrammed instructions.
• Deals with problems involving several known variables in situations of routine nature.
• Plans the time, method, manner, and/or performance sequence of own work; may also occasionally assist in planning work assignments performed by others within a limited area of operation.
• Reads and understands documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals.
• Writes routine reports and correspondence.
• Frequently makes decisions of both minor and major importance, which may affect the work operations of other employees and/or clientele to a moderate degree.
• Completes some moderately repetitive tasks.
• Ability to travel as needed to events. Up to 20% Travel

Skills Knowledge and Expertise

Education and Experience

• Bachelor's degree in marketing, business communications, hospitality, or a related field (required).
• One to three years of relevant experience in marketing, event planning, or a related field (preferred).

Computer Skills

• Intermediate: Word processing/typing, presentation/PowerPoint, database.
• Basic: Alphanumeric data entry, spreadsheet