Executive Accounts - Payable

Zeeco fosters a robust work environment where employees, from engineering teams to support groups, benefit from a strong culture, trained leadership, and opportunities for growth. Zeeco collaborates with the biggest names in the industry, enabling individuals to broaden their skills alongside teams of subject matter experts. 

We are looking for a dedicated and detail-oriented Accounts Payable (AP) Executive to join our finance team. The ideal candidate will have a strong background in managing accounts payable functions, processing invoices and expenses, performing vendor reconciliations, and supporting the monthly closing process. The AP Executive will also be responsible for ensuring compliance with payment procedures, supporting the taxation team for TDS and GST reporting, and assisting with internal and external audit requirements.

Record and Track Business Transactions:

• Ensure accurate and timely recording of all payments, expenditures, purchase orders, invoices, and other related financial transactions.
• Maintain a systematic record of accounts payable documentation and ensure proper filing.

Invoice/Expense Processing:

• Process invoices and expenses for payment, ensuring all relevant approvals and documentation are in place.
• Ensure adherence to company policies and compliance regulations related to payment processing.
• Verify the accuracy of payment details and that no overpayments occur.

Vendor Reconciliations:

• Perform regular vendor reconciliations, ensuring that accounts are accurate and up-to-date.
• Address discrepancies or issues in a timely manner and resolve them with vendors.

AP Reporting:

• Prepare and maintain periodic accounts payable reports, including aging reports, payment schedules, and other related financial records.
• Provide timely updates on outstanding payables and due payments.

Account Ledger Maintenance:

• Maintain accurate and organized accounts payable ledgers.
• Assist in monthly closing activities, ensuring that all entries are recorded in accordance with accounting standards.

Payment Accuracy Monitoring:

• Practice effective monitoring to ensure payment accuracy, avoiding unintentional overpayment or delayed payments.
• Take corrective actions as necessary and work to improve payment processes.

Support Taxation Team:

• Assist the taxation team in AP-related TDS (Tax Deducted at Source) and GST (Goods and Services Tax) reporting, ensuring compliance with applicable tax laws.
• Prepare necessary documentation and reports for TDS and GST filings.

Audit Support:

• Collaborate with internal and external audit teams, providing necessary documentation and support related to accounts payable transactions.
• Ensure compliance with company policies, accounting standards, and regulatory requirements during audits.

Cross-Department Collaboration:

• Work closely with various departments such as procurement, finance, and taxation to ensure smooth processing of transactions.
• Communicate effectively with vendors and resolve any issues or queries related to payments.

Desired Candidate Profile:

• Preferably five (5) to eight (8) years of hands-on experience in the accounts payable function.
• Demonstrated experience in managing AP processes, vendor reconciliation, and payment processing.
• Strong understanding of accounting principles and accounts payable processes.
• High attention to detail and strong organizational skills.
• Ability to work independently and efficiently in a fast-paced environment.
• Proficiency in accounting software and MS Excel.
• Good communication and interpersonal skills to collaborate with internal teams and external vendors.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Understanding of TDS and GST compliance is preferred.
• Experience working with audits and providing required documentation is a plus.
• Preferable experience from Oil and Gas/Manufacturing industries.

Working at Zeeco means being part of a people-centric culture and environment built on mutual respect, personal encouragement, professional integrity, and limitless opportunity. Join Zeeco and embark on a fulfilling journey where innovation, collaboration, and personal and professional growth converge.