Executive Admin Assistant

We are seeking an experienced On-Site Executive Assistant to join our team. With 7-10 years of prioritization and calendar management expertise, you'll be the linchpin in ensuring our leaders are relieved from constantly juggling their schedules and their daily activities.

Responsibilities:

• Calendar Management: Take charge of organizing and maintaining calendars for our leaders, ensuring smooth scheduling and prioritization of meetings.
• Strategic Coordination: Work closely with leaders and cross functional groups to align schedules with company objectives and strategic priorities.
• Proactive Planning: Anticipate scheduling conflicts and changes, handling them swiftly and calmly.
• Effective Communication: Serve as the main point of contact for calendar-related matters, communicating changes clearly and promptly to internal team members and clients.
• Travel Logistics: Coordinate travel arrangements seamlessly, integrating them into executives' schedules with ease.
• Technology Utilization: Harness the power of calendar tools to streamline processes and enhance collaboration among the business units.
• Process Enhancement: Identify areas for improvement in calendar management procedures, proposing and implementing solutions.
• Confidentiality and Professionalism: Handle sensitive information with discretion and uphold professional standards.

Basic qualifications

• Proficiency in calendar software and office tools.
• Strong organizational and communication skills.
• Ability to maintain composure and adaptability in a dynamic environment.
• Entrepreneurial, open-minded behavior and can-do attitude. Think and act fast with the customer in mind!
• Authorized to work in the US and start immediately.

Required Experience

• 5+ years of combined administrative and coordination experience

Preferred Experience

• Previous experience in facilities management and human resources a plus.

The base salary range is $120,000 – $180,000. Your base salary will be determined based on your location, experience, and the pay of employees in similar positions.