Executive Administrative Assistant

The Executive Administrative Assistant will support the Chief Information Officer. The ideal candidate must be highly effective working in teams, able to work in a fast - paced environment, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications, as well as MS Office applications including Outlook, Excel, PowerPoint, and Teams. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity and the ability to handle confidential information in a sensitive and mature manner.

Primary Responsibilities:

• Manage the schedules/calendars for executive staff
• Book and coordinate itineraries for domestic and international travel
• Plan and manage travel and logistics for offsite staff meetings
• Assist with the preparation of PowerPoint presentations using supporting charts and graphs
• Coordinate meeting agendas and consolidate materials
• Drive and coordinate Quarterly Communication Town Hall meetings and logistics
• Manage social events and community engagement for local teams in San Jose as part of the Global Operations Admin team as well as team event planning and logistics.
• Reconcile purchasing card spending and expense reports
• Enter purchase requisitions and order supplies
• Maintenance of highly confidential information
• Apply excellent judgement as a representative of NXP in interactions with NXP senior leaders, customers, and global teams
• Other duties as required

Desired Skills/Experience:

• 10+ years as an Executive Administrative Assistant
• Highly attentive to detail, thorough and thoughtful approach to work
• Effective at professionally and productively managing interruptions of workflow with poise, while remaining flexible and accessible to minimize disruption
• Highly effective decision making and ability to prioritize daily tasks, anticipate needs, and propose solutions
• Highly collaborative and effective in planning and coordination of team and social events
• Highly proactive in anticipating needs of the SVP and resourceful under pressure
• Adept and open to learning various new internal IT systems as needed (e.g., Concur, Ariba, SAP)
• Highly capable with MS Office applications including Outlook, Excel, PowerPoint, Teams, Sharepoint, Adobe and next gen AI-based productivity tools
• Ideal candidates should possess a college degree

Base salary around $108K.

The base salary range for this position is as mentioned below per year. We also provide competitive benefits, incentive compensation, and/or equity for certain roles.
Company benefits include health. dental, and vision insurance. 401(k), and paid leave. Please note that the base salary range (OR hourly rate) is a guideline, and individual total compensation may vary based on a number of factors such as qualifications, skill level, work location, and other business and organizational needs. This base pay range is specific to California and is not applicable to other locations. A reasonable estimate of the base salary range as of the date of this posting is:

$86,700 to $119,100 annually

More information about NXP in the United States...

NXP is an Equal Opportunity/Affirmative Action Employer regardless of age, color, national origin, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status as a disabled veteran and/or veteran of the Vietnam Era or any other characteristic protected by federal, state or local law. In addition, NXP will provide reasonable accommodations for otherwise qualified disabled individuals.