Executive Administrative Assistant

Who We Are

Angel Studios is the home of stories that amplify light. Through its platform, thousands of “Angel” investors choose which titles will be created, funded, and distributed. Angel Studios allows creators and audiences to form passionate communities around their creative projects, making the story behind the story as important as the final project itself. The studios’ first projects—The Chosen and Dry Bar Comedy—have earned billions of views around the world. Learn more at Angel.com

We’re looking for passionate team members who want to build world-class products that will reshape media over the coming decades. Learn more about:

Our North Star

Company Strategy

Team Principles

Join us and be part of stories that matter.

Summary/objective:

The Executive Administrative Assistant provides personalized administrative support in a well-organized and timely manner. Acting as the primary point of contact for internal and external constituencies on all matters pertaining to the executive, the EA handles confidential matters with discretion and demonstrates a high level of professionalism.

Essential functions

• Manage the executive's calendar, including scheduling meetings, conferences, and appointments. Handle changes or conflicts efficiently.
• Serve as a liaison for the executive, handling calls, emails, and requests, and ensuring timely responses.
• Draft memos, letters, presentations, and reports on behalf of the executive.
• Coordinate travel logistics, including flight bookings, accommodations, and itinerary planning.
• Organize and prepare materials for meetings, take minutes, and ensure follow-ups on action items.
• Handle all information in a confidential and discreet manner, especially sensitive company and personal data.
• Assist in planning and executing projects as assigned by the executive.
• Conduct in-depth research on various topics as required, providing summaries and insights.
• Manage and track expenses, ensuring timely submissions and reconciliations.
• Foster positive relationships with business partners, stakeholders, and other staff.
• Handle personal tasks for the executive as needed (e.g., reservations, personal appointments).




Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Competencies

• Discretion and confidentiality are paramount
• Capable of managing workload and prioritizing tasks in a fast-paced corporate environment.
• Proficiency in collaboration and delegation of duties.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• An exceptional listener with excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office and Google Workspace.
• Detail-oriented perspective and able to pick up on overlooked details.
• Organization and time management. 
• Able to maintain confidentiality of information.
• Must be able to manage multiple assignments, set priorities, and adapt to changing conditions.
• Resourceful and able to problem-solve and manage tasks with ambiguity. 
• Can take feedback to tasks and assignments positively and create better solutions.
• A quick study, able to pick up new skills and learn how to use new programs.
• Must participate in setting and achieving regularly scheduled and outlined objectives. 
• Ability to take individual ownership, execute with high energy, share context, insist on candor with positive intent.

Required education and experience

• Bachelor’s Degree or equivalent in a related field or equivalent work experience.
• 1-3 years of admin experience

Preferred education and experience

• 3+ years of experience
• Experience working in media and film

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.

Perks at Angel:

- Competitive compensation

- Stock Option equity package

- 100% company-paid medical, dental, and vision premiums for employees and dependents

- Short, and Long Term Disability Insurance paid for employee, with option of additional AD&D insurance

- Generous Paid Time Off

- Health Spending Account (HSA)

- 401(k) investment opportunity with employer match

- Paid parental leave

Angel is an Equal Opportunity Employer:

At Angel Studios, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates.