Executive Administrative Assistant

Own Your Career

We deliver unparalleled opportunities to drive your career advancement and we have a rewarding employee culture to support it. 

Now is the time to truly own your career and deliver real value to some of the world’s most valuable Fortune 100 brands, growth companies transforming their industries, and mid-market firms that need help navigating the defining moments of their lifecycle. Be a part of a collaborative organization with a commitment to learning. Work side by side with business leaders to solve complex client challenges. Discover opportunities to participate in an inclusive and diverse workforce. Collaborate with our Women’s Initiative, explore issues surrounding Diversity & Inclusion with our IDEAS committee, or help to shape our employee experience with our Employee Engagement Committee! 

The Team

Our administrative team plays an important role in supporting the firm’s continued development and growth. Come be a part of our fun, friendly, flexible, dynamic, diverse, high-performance, execution-oriented, pro-employee workplace! 

Your Impact

• Support up to 8 Managing Directors. 
• Assertively manage and coordinate Outlook calendars. 
• Support Managing Directors with handling administrative tasks necessary for strategic client accounts. 
• Manage Managing Directors’ business travel; confirm details and create/provide itineraries. 
• Coordinate and schedule meetings, conference calls, team events, etc. 
• Process Managing Directors’ expense reports. 
• Maintain Managing Directors’ Outlook contacts. 
• Create and edit presentations (PowerPoint), spreadsheets (Excel) and documents (Word) as requested. 
• Handle Managing Directors’ event registrations. 
• Attend meetings as requested and take detailed and organized meeting minutes as needed. 
• Draft simple correspondence and proofread/format resumes and documents. 
• Take charge of all activities for assigned work areas and facilitate as needed to maintain a professional, safe and appropriate work environment. 
• Support other events and initiatives that impact the assigned staff. 
• Perform ad hoc tasks and projects as assigned. 

What Do You Need to Succeed?

Minimum Qualifications

• HS Diploma required. 
• 5+ years of experience providing administrative support in a fast-paced, deadline driven organization. 
• Strong organizational skills, attention to detail and commitment to quality 
• Excellent written and verbal communication skills, including strong writing and proofreading capabilities. 
• Ability to work efficiently in high-pressure situations. 
• Ability to anticipate the needs of the Managing Directors and take the initiative to provide proactive support. 
• Experience booking and coordinating travel arrangements. 
• Strong personal presentation skills and a professional, friendly and helpful demeanor at all times. 
• Excellent interpersonal skills, able to interact across all levels of the organization. 
• Ability to follow standard procedures and policies, and properly handle confidential information. 
• Self-motivated to seek new ways of adding value/supporting the firm. 
• Possess a positive, “can-do”, problem-solving, go above-and-beyond attitude and approach to work. 
• Handle assignments independently, with accuracy and a sense of urgency, 

Preferred Qualifications

• Bachelor's degree highly preferred, or associate’s degree and currently in pursuit of a college degree. 
• Experiencing coordinating event logistics.