Executive Administrative Assistant

USSOCOM Executive Administrative Assistant

At Core One, we lead the charge in developing cutting-edge analytical, operational, and technical solutions to address the most intricate national security problems our nation faces. To achieve our mission, Core One places people at the forefront – we prioritize recruitment, cultivation, and retention of top-tier talent. As a testament to our commitment, we offer a competitive and comprehensive compensation package that sets us apart within the industry. Core One thrives as a dynamic, growth-oriented company that places exceptional performance on a pedestal.

Core One is actively seeking a skilled Executive Administrative Assistant to strengthen our program's capabilities. This role requires an active TS/SCI clearance. Note that this position is contingent upon contract award.

About Us:

USSOCOM (United States Special Operations Command) is a dynamic and vital institution dedicated to ensuring the readiness and effectiveness of our nation's special operations forces. We are currently seeking a highly organized and detail-oriented professional to join our esteemed team as an Executive Administrative Assistant-Senior. In this role, you will play a pivotal role in supporting the USSOCOM J5 Director, Vice Director, and Deputy Director, ensuring the seamless day-to-day management and administration of project tasks.

Responsibilities:

• Handle the day-to-day management and administration of project tasks, including developing detailed work plans and schedules in response to support service requests. Utilize available resources efficiently to ensure tasks are completed in line with scheduled milestones.
• Perform thorough quality checks of all work products, ensuring accuracy and adherence to standards
• Assist with Battle Rhythm meetings and events, including scheduling conference rooms, coordinating VTC equipment, preparing seating charts, and providing copies of read-aheads
• Provide full-time administrative support personnel to perform a range of administrative, clerical, and office support duties. This includes scheduling, participating in special meetings and events, assisting with special projects, and maintaining a balanced administrative workload.
• Handle telephone calls, messages, short-fused taskers, and daily details of the J5 Director, Vice Director, and Deputy Director. Maintain internal suspense systems and track status to ensure timely completion of tasks.
• Research and resolve administrative issues and complaints, overseeing the office calendar, and assisting other administrators in making appointments and arranging meetings
• Assist in planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and groups. Make travel arrangements in the Defense Travel System and assist with travel voucher problems.

Qualifications:

• Minimum of five years' experience providing executive-level (J-Code Director, General Officer/Flag Officer) administrative support services to the Government
• A BA/BS Degree with a minimum of three years executive-level administrative support services experience may be substituted for the five years' experience without a BA/BS degree
• Multifunctional administrative professional skilled in data management, with executive-level written and oral communication skills
• Proficiency and experience in data management, computer and internet research, Microsoft Office Suite, Defense Travel System, Microsoft SharePoint, and Microsoft CRM
• Active TS/SCI clearance

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