Executive Administrative Assistant (Remote)

We’re a growing team, and as we scale, so does our need to focus on expanding our administrative team. You’ll be joining a people-focused company, and as an Executive Administrative Assistant, you will provide high-level administrative support to the Executive Leadership Team (c-suite reports of CEO). You will be responsible for managing schedules, coordinating meetings and events, and handling a variety of other tasks to ensure smooth day-to-day operations. Your ability to multitask, maintain confidentiality, and demonstrate exceptional organizational skills will be crucial to your success in this role.

THE OPPORTUNITY

• Executive Calendar Support (CRO, CCO, CPTO, CHRO, CFO, CMO): Proactively manage and maintain executives' calendars and ensure all conflicts are resolved in a timely manner. Also includes scheduling executives for conferences and client facing meetings.
• Executive Travel Support (CRO, CCO, CPTO, CHRO, CFO, CMO): Book travel arrangements, assist with travel agenda/meeting logistics, and timely expense reimbursement.
• Project Assistance (CRO, CCO, CPTO, CHRO, CFO, CMO): Assist with various projects as needed, including conducting research, preparing reports, and managing project timelines.
• Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
• Task Management: Prioritize and manage multiple tasks efficiently, demonstrating flexibility and problem-solving skills in a fast-paced environment. Prepare and edit executive communications, reports, and presentations as requested by executives.

THE SKILL SET

• Minimum of 5 years of experience as an administrative assistant or executive assistant, with a track record of supporting senior executives or management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Working knowledge of Concur and Navan.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Demonstrated ability to work independently and as part of a team.
• Exceptional time management skills and the ability to prioritize tasks effectively.
• Professional demeanor and a positive attitude.
• Strong problem-solving skills and adaptability.
• Proactive approach with a keen ability to anticipate needs and take initiative.

THE BENEFITS

• Flexibility to work from home or in the office, depending on what works best for you
• Unlimited PTO for vacation, sick and mental health days–we encourage everyone to take vacation during the year to ensure dedicated time to spend with loved ones, explore, rest and recharge
• 4 recharge days, where the entire company goes on a brief pause in all geographies for 1 day each quarter. This day can be spent in whatever way helps you recharge, to regain energy, and dive back into the next workday
• 16 weeks of paid parental leave with health benefits for all parents, plus flexible re-entry schedules for returning to work 
• $110 a month to cover your cell phone and internet expenses 
• High-end laptop (Dell or Mac)
• Competitive pay and bonus/commission
• Comprehensive health, detail, vision, and mental benefit options (PPO, FSA, HSA)
• 401k plan with a 3% employer non-election contribution

The national minimum salary is $55,000 a year + bonus and benefits. The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location.

THE VENDAVO STORY 

Vendavo partners with the world’s leading companies to accelerate growth and profitability, advance innovation, and build more prosperous communities. Our powerful, cloud-based, AI-powered pricing, selling, and prescribing solutions empower global manufacturers and distributors like Ford, Avnet, and Medtronic to manage, optimize, and digitize their end-to-end commercial processes. But we offer so much more than software. Our proven, repeatable process, and passionate, experienced people accelerate value and drive profitable, unrivaled business outcomes for our customers. We are passionate about helping our customers deliver the right products, at the right prices, at the right time, for the right people. 

OUR SAAS PRODUCTS 

Our B2B pricing and selling solutions include Vendavo Intelligent CPQ, Margin Bridge Analyzer, Profit Analyzer, Business Risk and Sales Alerts, Vendavo Sales Optimizer, Deal Price Optimizer, Vendavo Pricepoint, and Rebate & Channel Manager. You can learn more about our products here.

OUR FUNDING

We are backed by two of the top high-tech private equity firms in the world, have excellent financial health, and boast the top SaaS retention in our space.

OUR CULTURE & YOU

We collaborate with our customers unlike any others in our industry. Anchored in our values (Honor Our Commitments, Results Matter, Easy and Enjoyable, Innovative Wisdom, and Celebration of Community), we are growing, constantly innovating, and consistently driving sustainable outcomes for our clients and partners.

Unlocking opportunities for our customers would not be possible without our employees. When you are part of Vendavo, you’re part of a company that’s committed to your growth and invested in your career. Diversity, inclusion, and celebration of community are at our core, and we come together to learn from each other and honor our commitments.

EMEA and California residents applying for positions at Vendavo can see our privacy policy here.

OUR TEAM IS GROWING. YOU WILL TOO.