Executive Administrative Coordinator

Date Posted:
2024-11-15
Country:
United States of America
Location:
HFL04: ASG Jacksonville-Blount Island 6061 BF Goodrich Blvd , Jacksonville, FL, 32226 USA
Position Role Type:
OnsiteJoining Collins Aerospace isn't just about finding a job; it's about embarking on a journey to redefine the future of aerospace and marine defense technology.

Collins Aerospace, a Raytheon Technologies company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry.

Collins Aerospace is for an Administrative Assistance who will provide assistance to management by providing clerical and office management support. You will work in a confidential and highly responsive relationship with department leadership.

While the rest of Collins Aerospace soars into the sky, Engineered Polymer Products dives into the sea! Located in Jacksonville, Florida. EPP specializes in marine applications for surface ships and submarines.

Our dedicated teams create specialty naval parts that aid the U.S. Navy in executing their mission, ensuring excellence every day. Consider joining a community focused on culture, quality, and safety, and apply today!Position is onsite at Blount Island in Jacksonville FL. The submarine and surface ships within this video highlight the products we have designed and now build in Jacksonville.https://www.collinsaerospace.com/what-we-do/industries/military-and-defense/submarines-and-surface-shipsWhat You Will Do - Primary Responsibilities:

• Assist management by managing calendars and making priority decisions to resolve schedule conflicts, monitoring email communication and highlighting urgent matters requiring attention, preparing activity reports and leadership engagement opportunities, and coordinating team meetings.
• Project management to include but not limited to compiling special reports, presentations, and organization charts.
• Interact with other administrative assistants collaboratively to share knowledge and schedule activities with senior leadership across the business, including resolving schedule conflicts as executive calendars change.
• Acts as office manager with oversight of records management. May perform building organizational activities.
• Assists in recommending, developing, and implementing new processes and analysis.
• Offsite and onsite meeting/meal/celebration planning.
• Performs data entry and other normal office functions such as setting up and maintaining files, arranging meetings and conferences, and receiving, referring or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures.
• Protect operations by keeping information confidential and routed only to appropriate areas.
• May provide executive assistant services as a direct assistant to General Manager. This includes working independently on special assignments, managing the leaders schedule, processing and handling of confidential documents and other administrative duties.
• Supports the Employee Relation Groups (ERGs) by supporting with policy guidance and meeting/event coordination.

Basic Qualifications

• AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience. OR In the absence of a HS diploma, GED or AA/AS degree, 8 years of relevant experience is required OR A Bachelor's degree in the appropriate discipline and less than 2 years of relevant experience.
• Must be a U.S. Citizen. U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.
• Must have minimum 5 years experience in office administration duties and responsibilities.

Preferred Qualifications That We Value:

• Experience working in a confidential environment.
• Experience taking notes and creating write ups.
• Experience proof reading correspondence.
• Strong background in customer service or project management.
• Professional demeanor/presence, ability to work on sensitive and confidential matters effectively.
• Capacity to work with urgent deadlines, changing priorities and manage multiple high-priority assignments simultaneously.
• Possess a high level of organization skills, with a strong focus on results and attention to detail.
• Ability to work independently, think critically and provide proactive solutions with limited to no supervision.
• Proficiency in Microsoft Word, PowerPoint, Excel and Outlook, O365 suite, Google suite.
• Concur and SAP experience.

Collins Aerospace, a Raytheon Technologies company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market.In addition, our Engineered Polymer Products division is a leading developer and manufacturer of advanced, high-performance composite and elastomeric structures and products for marine applications. Whether in the air or underwater, we're pushing the limits of innovation. Want to join us on this important journey?Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.WE ARE REDEFINING AEROSPACE.Some of our competitive benefits package includes:

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement
• Life insurance and disability coverage
• Optional coverages you can buy: Pet Insurance, Home and Auto, additional life insurance, accident insurance, critical illness insurance, group legal
• Ovia Health, fertility and family planning
• Employee Assistance Plan, including up to 5 free counseling sessions
• Redbrick - Incentives for a Healthy You
• Autism Benefit
• Doctor on Demand, virtual doctor visits

• Adoption Assistance
• Best Doctors, second opinion program
• And more!

Nothing matters more to Collins Aerospace than our strong ethical and safety commitments. As such, all U.S. positions require a background check, which may include a drug screen.Note:

• Background check and drug screen required (every external new hire in the U.S.)
• Drug Screen only performed on re-hires who have been gone for more than 1 year

The salary range for this role is 44,000 USD - 102,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.Privacy Policy and Terms:

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