Executive Administrator

Kyowa Kirin is a fast-growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four areas of unmet need: oncology, nephrology, immunology, and CNS/movement disorders. The North American organization includes three offices (in New Jersey and California) that focus on drug discovery, product development, and commercialization. Together, we work as a close-knit team to understand clinical needs and advance innovations that can have a profound impact on patient lives.

As a patient-centric organization that strives to deliver innovative medicines to meet unmet needs, we feel that it is critical to follow the safety guidelines defined by CDC and OSHA. We believe the COVID-19 vaccine is the best way to manage COVID risk to you, your colleagues, your family, and our society. With that in mind, we are taking the essential step to ensure the safety of our employees during this health crisis by requiring all US employees, temporary workers, agency employees, and independent contractors to be fully vaccinated against COVID-19, where allowed by state or local law and where vaccine supply is readily available. In accordance with applicable law, individuals may seek accommodation for medical or disability-related conditions or sincerely held religious beliefs.

Job Purpose:
Performs and oversees all administrative related services for Executive Vice President, CP & SVP, Human Resources, and staff.  Position requires broad knowledge of corporate operations and policy.  A high level of administrative support and advanced computer technology experience is required. Ability to multi-task is essential.  Must operate with discretion and great latitude for independent judgment and initiative.   

Key Responsibilities:

•    Works directly with C-level executives; serves as a liaison for the Executive Committee and the Board of Directors performing a wide range of administrative duties of a highly responsible and confidential nature.  
•    Supports the Corporate Planning (CP) and HR with planning, scheduling and execution of various meetings.
•    Supports CP in management of Executive Committee and Board of Directors meetings including agenda preparation and minutes drafting. 
•    Attend Executive Committee meetings, prepare and maintain meeting notes. Manage data and prepare presentations as needed.
•    Collaborates closely with other administrators, business leaders and global colleagues. 
•    Responsible for the organization and planning of complex remote meetings across multiple time zones and demonstrates flexibility in work schedule to participate in these meetings.
•    Exhibit a positive work attitude, high productivity and a collaborative approach with employees across an international environment. Compose correspondence on behalf of EVP from minimal info or written draft, utilizing tactful command of proper business writing and grammar, proof-read documents and presentations.  
•    Coordinate and utilize travel procedures to complete domestic and international travel, process travel and expense reimbursement in a timely manner.
•    Comply with policies and procedures and manage the purchase order and requisition process as related to supporting duties.
•    Suggest and drive improvement processes when applicable.
•    Additional ad hoc assignments as requested.

Position Requirements:

Education: A High School Diploma or GED required. Business school, Associate’s degree or equivalent is a plus.

Experience: A minimum of 8 years in a corporate environment; with pharmaceutical experience preferred.

Technical Skills: Manage documents effectively from and to various software programs demonstrating a comfort level with various technologies and quickly learn technologies as necessary. Work effectively with MS Word, Excel, PowerPoint, and other relevant software.

Non-Technical Skills: Excellent verbal and written communication skills required. A high level of interpersonal skills to handle sensitive and confidential situations requiring tact and discretion. Ability to multitask and continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Excellent problem-solving skills. Cultural sensitivity and ability to develop consensus within a multinational organization.

Physical Requirements:

• Will travel up to 10% domestic travel
• Normal office environment with prolonged sitting and extensive computer work

KKNA and all of its employees have an obligation to act in accordance with the law and with integrity in all our operations and interactions

It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without regard to race, religion, creed, color, pregnancy, sex, age, national origin, disability, genetic trait or predisposition, veteran status, marital status, sexual orientation or affection preference or citizenship status or any other category protected by law.

When you apply to a job on this site, the personal data contained in your application will be collected and stored by Kyowa Kirin, Inc. (“Controller”), which is located at 135 Route 202/206, Suite 6, Bedminster, NJ 07921 USA and can be contacted by emailing [email protected]. Controller’s data protection officer can be contacted at [email protected]. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of General Data Protection Regulation (EU) 2016/679 (“GDPR”) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment. 

Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. The transfer will be made using appropriate additional safeguards under the standard contractual clauses approved by regulators for transfers of personal data outside the European Union.

Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment.  Under the GDPR, if you are located in the European Union, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have the right to data portability, and to lodge a complaint with an EU supervisory authority. If you have any questions about our use of your data, you may contact us by email at [email protected].

Recruitment & Staffing Agencies

Kyowa Kirin does not accept agency resumes unless contacted directly by internal Kyowa Kirin Talent Acquisition. Please do not forward resumes to Kyowa Kirin employees or any other company location; Kyowa Kirin is not responsible for any fees related to unsolicited resumes.

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