Executive Administrator, Legal Department

Chromalloy is a global engineering & solutions company. We are a leading provider of aftermarket parts, repairs, and solutions that safely & reliably extend the life of aircraft engines and gas turbines. We develop, manufacture and repair critical turbine components for a range of engine platforms. Our solutions support the engines running the aerospace, energy and defense industries around the world. 

Chromalloy employees are proud, passionate problem-solvers who strive to live our values every day. A career with Chromalloy is an opportunity to learn from top industry experts, work with important technologies, and unlock a passion for innovation. Join our team of experts, innovators and problem-solvers delivering world-class solutions for our customers. Be part of something bigger with Chromalloy.

**Role is onsite in Palm Beach Gardens, FL**

Are you a detail-oriented and highly organized individual with a passion for providing top-notch legal administrative support? We are seeking a dynamic Legal Administrative Support Specialist to join our team at our corporate headquarters in Palm Beach Gardens, FL. In this role, you will play a crucial part in ensuring the smooth functioning of our legal department by handling various administrative tasks with precision and efficiency.

Responsibilities:

1. Document Preparation and Editing:

   • Prepare and edit legal documents with meticulous attention to detail.
   • Utilize Microsoft Word, PowerPoint, and Excel to create and modify materials.

2. Calendar Management:

   • Keep calendars up-to-date, scheduling and coordinating meetings, conference calls, and events.

3. Expense Reporting:

   • Prepare and submit accurate and timely expense reports.

4. Legal Billing:

   • Maintain the computerized legal billing system, ensuring accuracy for internal and external billing needs.
   • Process invoices for professional services, coordinating with Accounts Payable.

5. E-Billing Program Management:

   • Manage the e-billing program for outside legal and professional services.
   • Onboard new users and foster relationships with existing partners.

6. Agreement Management:

   • File signed agreements appropriately, track existing, in-process, and expired agreements using Excel.
   • Research databases for signed agreements and provide information as needed.

7. Record Keeping:

   • Create, organize, and maintain legal records, books, and files.
   • Ensure proper indexing and filing of legal documents.

8. Corporate Governance:

   • Assist with corporate governance and legal entity maintenance, both domestic and foreign.
   • Manage document progress, notarizations, apostille processes, and certifications.

9. Board Support:

   • Assist in preparing Board minutes, complex Board presentations, and planning meetings and calls.

10. Communication and Coordination:

    • Coordinate and effectively communicate with business teams and all members of the legal department.
    • Track work assignments and update databases as required.

Qualifications:

• Proven experience in legal administrative support roles.
• Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
• Exceptional organizational and multitasking abilities.
• Excellent communication skills and the ability to work collaboratively.

If you are ready to take on a challenging and rewarding role in a dynamic legal environment, we invite you to apply. Join our team and contribute to the success of our legal department by ensuring seamless administrative operations.

• Associate or Bachelor’s degree is preferred
• 3 years in an equivalent role in a similar corporate operating environment
• Excellent computer skills using MS Word, Excel, PowerPoint and other MS Office products, as well as Adobe Acrobat
• Fully proficient using Outlook, Concur and e-billing invoice management systems
• Independent and self-motivated with a strong work ethic and high work standards, including special attention to detail, accuracy and an emphasis on meeting deadlines
• Must possess excellent oral and written communication skills to communicate with all levels of the organization in a thoughtful and compelling manner
• Must exhibit a high level of discretion, professionalism, maturity, and integrity.
• Must be able to prioritize multiple assignments with time sensitive deadlines

Chromalloy is proud to be an Affirmative Action/Equal Opportunity Employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, veteran's status, or visual, hearing, mental or physical disability. 

Any offer of employment will also be conditioned upon the successful completion of a background investigation and drug screen in accordance with company policy and applicable federal and state regulations.

 If this position requires access to export-controlled technology and technical data, as defined in the Export Administration Regulations and or the International Traffic in Arms Regulations, any offer of employment is contingent upon Chromalloy’s determination, in its sole discretion, if any additional authorization for the employee to access such technology is required and obtainable in a manner that meets its immediate business needs prior to beginning work.