Executive Administrator/Office Manager

Executive Administrator / Office Manager

Location: Tampa, FL (on-site)

Job Summary:
The Executive Administrator & Office Manager will play a pivotal role in ensuring the smooth operation of the Tampa HQ office and providing high-level administrative support to the CEO and Executive Leadership Team. This role requires excellent organizational skills, the ability to multitask and strong interpersonal skills to effectively interact with internal and external stakeholders.  This role will partner with business leaders to own key administrative functions and drive them to the next level of efficiency and effectiveness. 

In this role you’ll get to:

Executive Support:

• Provide comprehensive administrative support to the CEO and ELT, including calendar management, meeting coordination, and travel arrangements
• Screen and manage the CEO's emails and communications, often responding on their behalf
• Prepare and edit correspondence, communications, presentations and other documents as needed
• Conduct research, compile data, pull insights & develop reporting for CEO & ELT
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items
• Facilitate and support CEO/ELT workshops & projects
• Put together board decks
• Act as a point of contact between the CEO and other team members, ensuring effective communication and dissemination of information
• Handle confidential information with discretion
• Assist in the development and implementation of strategic initiatives
• Identify and address issues proactively to ensure smooth operations

Operational Support:

• Oversee the day-to-day operations of the Tampa HQ office, ensuring a well-organized and efficient work environment
• Assist in the planning and execution of various projects, often involving cross-departmental coordination
• Perform general office duties such as ordering supplies, managing records, answering phones, greeting visitors, scheduling meetings & booking travel
• Organize corporate events, conferences, and other high-profile gatherings including scheduling, catering and equipment set up
• Assist in onboarding/offboarding office set up
• Coordinate office maintenance and repairs, liaising with building management as necessary
• Contribute to process improvements and initiatives to enhance office efficiency and effectiveness

To be successful in this role you’ll need to:

• Have a Bachelor’s degree in Business Administration, Management, or equivalent work experience
• Demonstrate experience in executive administrative support and office management supporting CEO/ELT team members
• Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite and other relevant software
• Demonstrate organizational and time-management skills with a keen attention to detail and the ability to work effectively under pressure
• Have superior communication and interpersonal skills with the ability to accommodate varying work styles and perspectives of diverse individuals and groups
• Manage multiple priorities and work independently with minimal supervision
• Display a high level of integrity & professionalism while handling confidential information with discretion
• Present a professional demeanor and a positive, proactive attitude

The anticipated salary range for this role is $75,000 - $90,000 + stock options & benefits. Actual compensation may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level.