Executive Assistant

About the role

We are looking for an Executive Assistant to assist in providing high-level administrative support. You will be responsible for leading their lively schedules, coordinating meetings and events, handling confidential information, and ensuring the efficient operation of their offices.

What you'll do

• Proactively lead and prioritize the calendars of the CIO and President, scheduling meetings, appointments, and travel arrangements.

• Serve as the primary point of contact between the executives and internal/external stakeholders, screening and advising inquiries as appropriate

• Prioritize and coordinate meetings, conferences, and events, including preparing agendas, materials, and meeting minutes

• Make travel arrangements, including flights, accommodations, and itineraries, to ensure efficient and stress-free travel for the executives

• Prepare and edit documents, reports, and presentations with a high degree of accuracy and attention to detail.

• Track and lead expense reports for the executives, ensuring compliance with company policies.

• Handle critical and confidential information with the utmost discretion and integrity.

• Assist in various projects and initiatives, providing research, data analysis, and administrative support as needed.

• Role will be required to be in office 4 days per week.

What you'll need

• Proven experience as an executive assistant or similar role, preferably supporting C-level executives.

• Outstanding interpersonal and time management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Discretion and integrity in handling confidential information.

• Ability to work independently and prioritize tasks optimally.

• A proactive and adaptable mindset.

CBRE Investment Management carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for this position is $110,000 annually and the maximum salary for the position is $120,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates may also be eligible for a discretionary bonus based on CBRE IM's applicable benefit program.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.