Executive Assistant

Landor is looking for an Executive Assistant to join our Chicago studio. Could this be you?

We are Landor.​

World-leading brand specialists.​

Consulting. Design. Experience.​

​Connecting business strategy to brand.​

Bringing every facet of brand to life.​

Creating brand-led experiences for talent & customers.​

​United in our drive to make a positive difference.​

Proudly part of WPP.​

We build brands, designed to transform.​

Our Landor Group also includes leaders in sonic branding amp, workspace & architectural design experts BDG and award-winning motion specialists ManvsMachine.​

What you’ll do

• Acting as the first point of contact, interacting with executive and senior management both internally and externally, maintaining close and positive relationships with clients, partner agencies within the WPP network and all our studios worldwide.
• Setting up for internal and external meetings when there are client meetings including but not limited to booking rooms, ordering catering, expensing receipts for reimbursement, etc.
• Extensive and complex calendar management, you will manage the smooth and the efficient running of multiple calendars across different time zones, taking care of all correspondence and administration that goes along with it.
• Planning extensive international travel, including detailed itineraries, visas and transport, in line with WPP policies.
• Facilitate effective communication within the executive team and across departments, ensuring that information is relayed accurately and in a timely manner.
• Provide comprehensive administrative support to executives, including raising of purchase orders and expense claims.
• Prepare and organize documents, reports, and presentations for meetings and other business activities.
• Effectively prioritize incoming requests alongside inbox management, responding where appropriate.
• Develop relationships and support a collaborative culture within the immediate team and beyond.
• Maintaining professionalism and confidentiality at all times

People and Team

• Partnering closely with the other EA’s, coordinating tasks together to provide a seamless service to the business and providing ad hoc cover / support where needed.

What you’ll need

• You will have extensive experience as a well-versed Executive Assistant to a Senior Executive in a professional agency/creative environment, ideally at Senior Leadership level, with experience of a client services environment.
• An expert in Microsoft Office including Outlook, PowerPoint, Word and Excel.
• You will have the ability to work fast and accurately under pressure, always maintaining a professional disposition.
• Excellent organization skills, to plan the use of people and resources to meet deadlines.
• Strong interpersonal skills, to motivate and lead your project team.
• Superior experience planning complex travel itineraries.
• Having previously worked across international time zones is preferred.
• The ability to monitor and control budgets.
• Excellent communication and negotiation skills, to manage expectations.
• The ability to use your initiative and make decisions under pressure.
• Technical knowledge related to projects may also be required.

Our commitment to diversity and inclusion

We believe diversity brings creativity, which is at the heart of everything we do. We are actively engaging in creating an environment free of discrimination.

Landor is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, colour, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, gender identity or expression, sexual orientation, marital status, or any other legally-recognized protected basis under federal, state, or local law.

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