Executive Assistant

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for. 

Job Description

The Times is looking for an executive assistant to support one or more masthead editors, ensuring they can operate effectively. As the executive assistant you must also be able to represent these leaders, both internally and externally, in a manner that corresponds to the professional nature of the newsroom departments. This is an important support role for everything operational and administrative. Organization is important, as you will work with newsroom leadership teams across the company and you will report directly to the Deputy Director of Newsroom Operations.

You will enjoy high levels of responsibility and access, and serve as a sounding board to the leaders you support and those who work with them.

This position is based in New York with a hybrid schedule of three days per week in the office, though additional in-office days may be required depending on editors’ needs.

Responsibilities:

• Provide multiple operational and administrative support through multiple tasks and projects

• Be a sounding board for the executive, helping them work through everything from the challenges of the day to long-term projects and vision 

• Prepare presentations and decks that are clear and well designed 

• Have an ear to the ground in the newsroom and surface both successes and challenges that staff are facing

• Track priorities and projects for the executive, making sure they are on task

• Manage a difficult calendar, including vetting and prioritizing meeting requests and coordinating conference calls, interviews, meetings, and complex travel bookings

• Maintain a high degree of confidentiality on all matters

• Conduct research, draft memos, and prepare executive for internal meetings

• Handle a heavy volume of requests from all team members and answer inquiries, resolve problems, and making appropriate referrals

• Maintain relationships with important contacts of all levels within and outside of the company and act as a liaison 

• File all expenses for reimbursement on behalf of the executive

• Planning and on-site coordination of events including town halls, lunches, dinners, and social gatherings

Basic Qualifications:

• Bachelor’s degree or equivalent years of professional experience

• Minimum three years of industry experience, providing administrative support for a senior executive

Preferred Qualifications:

• Newsroom experience

• You are one who welcomes challenges and looks for creative solutions

• Experience with journalism and a commitment to the mission of The New York Times

The annual base pay salary for this role is between $85,000.00 and $95,000.00.

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email [email protected]. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.

The New York Times Company follows the pay transparency and non-discrimination provisions outlined by the United States Office of Federal Contract Compliance Programs. Click here for details.