Executive Assistant

Job Description:
The Opportunity
Workhuman is seeking a proactive, strategic, and collaborative individual to join our team as an Executive Assistant. In this position you will play an integral role in supporting members of our Executive team across a multitude of high visibility and high priority initiatives and day-to-day functions. You will have the opportunity to step into a variety of roles, spanning calendar management, travel facilitation, strategic project management, meeting and event facilitation and planning, and general day-to-day executive support duties. You will have the opportunity to join an EA team that is talented, hardworking, collaborative, and highly regarded, bringing value to Workhuman through acting as a partner to Workhuman's leaders and teams.
Ways you will contribute

• Act as a strategic resource to Workhuman's executive team, proactively anticipating issues that may arise with scheduling, travel, and strategic projects.
• Manage all aspects of meeting scheduling from initial scheduling to ensuring all meetings have a set agenda, relevant materials are distributed to attendees, and meeting access details are set and distributed.
• Contribute to strategic project work
• Proactively manage expenses ensuring submission deadlines are met.
• Manage all domestic and international travel arrangements using Concur software.
• Plan, coordinate, facilitate and at times, lead various meetings, functions and events including quarterly onsites/offsites, team-building events and other ad hoc events/meetings as required.
• Assist with presentation preparation (proofreading, materials distribution, meeting submission deadlines, etc.).

The skills you will bring

• Exceptional organization skills with the ability to successfully manage multiple tasks without sacrificing quality of work.
• Diligent and detail oriented with proven time management abilities.
• Excellent written and oral communication skills with the ability to effectively proofread and edit materials.
• Collaborative mindset with ability to build and maintain positive stakeholder relationships.

• Results-driven.

Achievements

• Demonstrated experience supporting executive leadership in a fast-paced, high-volume environment in a strategic capacity.
• Demonstrated multi-calendar management and travel coordination experience.

• Proven experience handling confidential information appropriately.
• Experience coordinating, facilitating, and monitoring both in-person and virtual meetings and events.
• Proven ability to proofread and edit critical and high visibility materials.

The Company:
At Workhuman® our mission is to bring more humanity to the workplace. We recognise and embrace individuals' differences and believe that workforce diversity and inclusion are essential to our long-term growth and success. Even if you don't think you "check every single box" above, please still consider applying. We're looking for a human who is collaborative, and innovative with a growth mindset. We love what we do because we're shaping the future of work through our people and our technology. Our human cloud-based applications are helping some of the world's leading global brands connect culture to shared purpose. The Workhuman Cloud empowers employees to thank, talk and celebrate each other, creating an environment that sparks gratitude and human connection while increasing employee engagement and productivity.
Did you know we have an award-winning culture across EMEA and North America:

• We were named as #5 Best Workplace in the Great Place to Work Awards in Ireland in 2022 in the large sized workplace category. We were also recognised as a Best Workplace for Women and a Best Workplace in Technology in 2020, 2021 and 2022.
• In 2021 we were named as #2 Best Workplace in Europe in the medium sized workplace category.
• We were also recognised as #2 Best Large Places to Work in Boston by Built In for 2023 as well as a Best Place to Work in Boston, U.S. Best Large Places to Work and U.S. Best Places to Work.
• There are currently over 7.5 million users on the Workhuman® cloud across 180 countries.
• Our core values are Respect, Determination, Innovation and Imagination.

Workhuman is an Equal Opportunity Employer and is committed to the principle of equal employment opportunity for all employees. We proudly provide a work environment free of discrimination and harassment. Employment decisions at Workhuman are based on solely on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social, or ethnic origin, sex (including pregnancy), age, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, or any other status protected by the laws or regulations in the locations where we operate. Workhuman believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.