Executive Assistant

Based at Rocket Lab's new headquarters in Long Beach, California the Executive Assistant is responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones, handling expenses, multi-tasking during ad hoc projects, preparing documentations for meetings, assisting with presentations and variety of other day-to-day administrative tasks.

This is an exciting role that requires superior attention to detail, great organization and prioritization skills and the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests.  This role will support the Executive leadership team, with deliverables required for internal leadership, board of directors, and investors.

 WHAT YOU'LL GET TO DO

• Support managing calendars, preparing for presentations, company meetings and other key events
• Plan travel itineraries and make travel arrangements both domestically and internationally, including reservations for events and dining as needed.
• Assist in organizing, and execution of meetings, conferences, and off-site events
• Reconcile and prepare expense reports
• Document and distribute meeting minutes and action items
• Greet guests and assist with special projects relating to guest/visitors
• Responsible for replenishing office supplies
• Other duties as assigned

YOU'LL BRING THESE QUALIFICATIONS

• Associates Degree 
• 7+ years of relevant experience, ideally in a fast-paced, corporate environment
• Excellent skill in full Microsoft Office Suite (Word, Excel, Outlook, and other)

THESE QUALIFICATION WOULD BE NICE TO HAVE

• Bachelor’s Degree 
• Maintains high level of integrity and discretion
• Outstanding writing and verbal communications skills
• Excellent organization, planning, time management, and problem-solving skills
• Highly motivated and able to work effectively with minimal supervision

IMPORTANT INFORMATION
To conform to U.S. Government space technology export regulations, applicant must be a U.S. citizen as defined by ITAR (22 CFR §120.15) or eligible to obtain the required authorizations from the U.S. Department of State.
Rocket Lab USA is an Equal Opportunity Employer. Employment with Rocket Lab USA is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.