Executive Assistant

Philo is a cutting-edge TV streaming company revolutionizing the way people watch their favorite television shows and movies. We are seeking a highly motivated and organized Executive Assistant to support our executive team in achieving our mission of providing top-quality entertainment to our customers. As an Executive Assistant at Philo, you will play a crucial role in ensuring seamless communication, coordination, and execution of various tasks to facilitate the smooth operation of our business.

What You’ll Be Doing (Responsibilities):

• Calendar Management: Efficiently manage the schedules of the company's executives, ensuring that meetings, appointments, and events are organized, prioritized, and coordinated effectively. Proactively anticipate schedule changes and potential conflicts.
• Meeting Coordination: Coordinate executive meetings, including preparing agendas, collating necessary materials, and disseminating meeting notes. Ensure all participants are well-informed and prepared for discussions.
• Travel Arrangements: Arrange and coordinate travel logistics for executives, including flight bookings, hotel accommodations, ground transportation, and any other travel-related requirements.
• Communication Facilitation: Act as a central point of contact between the executive team and internal/external stakeholders, demonstrating professionalism and diplomacy in all interactions. Handle incoming communications, including emails and phone calls, with discretion and prompt responses.
• Information Management: Organize and maintain sensitive and confidential information, ensuring that all data and documents are appropriately filed and easily accessible to relevant parties.
• Document Preparation: Assist in the creation, editing, and formatting of various business documents, presentations, and reports to ensure consistency and professionalism.
• Project Support: Provide support to ongoing projects and initiatives, assisting in research, data collection, and progress tracking to help meet project deadlines.
• Office Operations: Collaborate with the office management team to ensure the office environment is conducive to productivity and efficiency. Help coordinate office events and activities as needed.
• Special Assignments: Undertake special projects or tasks as assigned by the executive team, demonstrating adaptability and problem-solving skills.
• Confidentiality and Discretion: Maintain strict confidentiality on all sensitive information and handle confidential matters with utmost trustworthiness and integrity.

What You’ll Bring (Requirements):

• Proven Experience: 4+ years of experience as an executive assistant or in a similar administrative role is preferred. Experience within the tech or entertainment industry is a big plus!
• Organizational Skills: Demonstrated ability to manage multiple tasks simultaneously, set priorities, and meet deadlines while maintaining a high level of attention to detail.
• Communication: Excellent written and verbal communication skills with the ability to interact professionally with individuals at all levels of the organization and external partners.
• Tech Savvy: Proficiency in using productivity tools such as Google Suite, Slack, calendar management software, and other relevant applications.
• Adaptability: Able to thrive in a fast-paced and dynamic environment, adapting to changing priorities and handling unexpected situations with composure.
• Problem-Solving: Strong analytical and problem-solving skills, with the ability to identify issues, propose solutions, and make sound decisions.
• Confidentiality: A track record of handling sensitive and confidential information with the utmost discretion.
• Team Player: A collaborative and proactive approach to work, with the ability to work effectively as part of a team.

If you are an organized, efficient, and adaptable individual with a passion for the entertainment industry, this is an exciting opportunity to be a part of Philo's growth and success. Join our team and help shape the future of television streaming!

About Us 

Philo is a small, ambitious startup building the future of television. Our product lets you watch your favorite shows on all the devices you care about, with intelligent search, insightful discovery, and effortless sharing — in short, we are building the TV watching experience that we’ve always wanted for ourselves.

We’re a company that puts people first — both our customers and the people on our team. At Philo, our philosophy is to empower our colleagues to do their best work and have a big impact on the product while supporting each other in a collaborative environment. We value pragmatism, pride in our work, and passion. We believe in having transparency and openness across all parts of the company.

We are committed to diversity and inclusion as we grow the Philo team and shape the future of TV. Promoting inclusion and diversity is a core part of our values, and we believe that a diverse set of voices and perspectives on our team enables us to build the best product for our customers.

Philo is headquartered in San Francisco, with additional offices in New York and Cambridge, MA. Our leadership team includes one of the founders of Facebook as well as alums of Meraki and HBO. Philo is backed by NEA and industry partners including HBO, Discovery, AMC, A&E, and Viacom.

Projected Start Date: ASAP
Status: Full-time
Location: San Francisco, CA (onsite required 3 days per week, minimum)
Compensation: Includes annual salary between $100K to $130K depending on experience and location, company stock options, and health benefits.

We value a diverse and inclusive workplace and we welcome people of different backgrounds, experiences, skills, and perspectives. Philo is an equal opportunity employer. We believe that everyone does their best work when they are supported by each other and the company, and we offer a generous set of benefits to make sure the Philo team is happy and healthy. Here is a sampling of the benefits we offer our team

• Full health, dental and vision coverage for you and your family
• Flexible working hours
• Generous paid parental leave
• Unlimited paid time off for vacation and sick leave
• $2,000 annual vacation bonus (we pay you to take a two week vacation)
• $5,250 annually for professional development and educational assistance
• $1,250 Annual home office + TV stipend
• $500/month ($6,000/year) bonus for employees who commit to working at least 3 days per week in our offices
• Dog-friendly office
• And much more!

For California Residents: Philo’s CCPA Notice at Collection – Employees, Applicants, Owners, Directors, Officers and Contractors