Executive Assistant

About the team
Our team is dynamic: we have colleagues globally and we partner across functional areas: Sales, Finance, Legal, Marketing, HR and more. You'll be joining a team of 6 Executive Assistants who operate in an agile environment where there is opportunity to drive results, solicit feedback for learning, improve ways of working, and develop personally and professionally while contributing to a people-focused workplace culture.
About the role
As the Executive Assistant to two of our leaders, you will be their right-hand person with all things administration, scheduling, and prioritizing. If you are a self-starter and are able to succeed in an unstructured work environment with a strong desire to complete projects by deadline, this is your role. You will have exposure to all areas of the business and confidential matters and will work autonomously and as part of the Executive Support team. Regular interactions with senior executives and communicating and collaborating across multiple departments will be a part of your day-to-day and being an energetic go-getter who enjoys delving into special projects and taking ownership of duties in an agile environment is key.
What you'll do

• Oversee complex calendar and scheduling requirements, being an enabler and protector of executive time
• Proactively anticipate and track critical dates, events, and associated achievements or deadlines
• Provide support for essential team events, meetings, presentations and offsites, including but not limited to preparation (agenda), making notes, follow-up activities, etc.
• Draft and oversee executive correspondence and communications. Lead internal communications.
• Act as the liaison for executives, employees, clients and other external partners, maintaining a sense of integrity and collaboration
• Partner with internal stakeholders on projects, initiatives and events
• Manage end-to-end travel needs, including logistics and visas, coordinating itineraries across multiple functions
• Work independently on projects, from conception to completion and feels comfortable in high volume and confidential situations

What you'll need

• 5+ years full-time executive support, ideally supporting C-level executives in Finance or Legal at a high growth organization
• Ability and comfortability identifying gaps and streamline processes with little or no mentorship from others.
• Outstanding organizational and time program/project management skills
• Excellent verbal and written communication skills
• Experience with international travel coordination
• Highly proficient in Google Apps, particularly Google Calendar, and Google Docs as well as other efficiency and collaboration tools, such as Slack.
• Able to deliver a high level of discretion and confidentiality at all times

What's in it for you

• Excellent Medical, Dental + Vision health benefits
• Scrappy scale-up environment with hyper growth potential where you'll learn best in class skills
• Competitive salaries + Flexible time off
• 401k matching + Stock options
• Free lunches + Office snacks
• Be a part of a culture of learning that will take your professional growth to another level with collaborative + thoughtful team members
• Opportunity to work for a globally diverse team distributed across 12 hub locations

#LI-AM2
About Miro
Miro is an online collaborative whiteboard platform that enables distributed teams to work effectively together, from running brainstorming sessions and workshops to planning projects, from designing new products and services to facilitating agile ceremonies. Miro is trusted by Dell, Cisco, Deloitte, Okta, Shopify, and many more global companies of all sizes.
We are a team of dreamers. We look for individuals who dream big, work hard, and above all stay humble. Collaboration is at the heart of what we do and through our work together we hope to create a supportive, welcoming, and innovative environment. We strive to play as a team to win the world and create a better version of ourselves every day. If this sounds like something that excites you, we want to hear from you!
At Miro, we strive to create and foster an environment of belonging and collaboration across cultural differences. Miro's mission - Empower teams to create the next big thing - is how we think about our product, people, and culture. We believe that creating big things requires diverse and inclusive teams. Diversity invites all talent with different demography, identities and styles to step in , and inclusion invites them to step closer together. Every day, we are working to build a more diverse Miro, cultivate a sense of belonging for future and current Mironeers around the world, and foster an environment where everyone can collaborate and embrace differences.