Executive Assistant

It is an exciting time to be part of the PatientPoint team! As the clear leader in the point-of-care industry, we offer an ideal, people-focused place to innovate, positively impact patient education and doctor-patient connections, and be inspired to build a great career.
Location: Cincinnati, OH

Hybrid Schedule: 3 days in office (M, Tu, Th) / 2 days at home weekly (W,F)

Job Summary
PatientPoint is seeking an experienced and dedicated Executive Assistant to provide comprehensive support to the CEO and other senior executives. If you are the ideal candidate you will possess a minimum of 2 years of prior executive administrative experience and at least 5 years of professional experience in administrative capacities. Proficiency in Microsoft Office, especially PowerPoint and Excel, is essential for this role. As an Executive Assistant at PatientPoint you will play a crucial role in ensuring the smooth functioning of the executive team and will primarily support the CEO, however will have the opportunity to support up to 4 PatientPoint Executives. Additionally, you will serve as the backup support for Office Coordination activities in our Cincinnati headquarters.

What You’ll Do

• Provide proactive administrative support to the CEO and up to 4 PatientPoint Executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Act as a key liaison between the executive team and internal/external stakeholders, maintaining clear communication and managing correspondence.
• Prepare, edit, and format documents, presentations, and reports using Microsoft Office suite, with a strong focus on PowerPoint and Excel.
• Organize and execute meetings, conferences, and special events, including logistics, materials preparation, and coordination.
• Manage internal and external communication, ensuring timely responses and prioritizing urgent matters.
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Assist in conducting research, gathering data, and preparing reports to support decision-making processes.
• Support social media activities by utilizing tools like LinkedIn, Twitter, Instagram, etc., to enhance the online presence of the executive team.
• Assist with various administrative tasks, including expense reporting, invoice processing, and office supply management.

What We Need

• Minimum of 5 years of professional experience in administrative capacities
• Minimum of 2 years of prior executive administrative experience
• Strong proficiency in Microsoft Office suite, particularly PowerPoint and Excel

Desired Qualifications 

• Preferred skills include experience with social media tools such as LinkedIn, Twitter, Instagram, etc.

What You'll Need to Succeed

• Strong organizational skills with impeccable attention to detail
• Excellent verbal and written communication skills
• Proven ability to manage multiple priorities and work effectively under pressure
• Professionalism and ability to handle sensitive information discreetly
• Resourcefulness and proactive problem-solving skills.
• Capability to work both independently and collaboratively within a team

What We Offer
We know you bring your whole self to work every day. That is why we are committed to providing modernized benefits and cultural perks to our teammates. We offer competitive compensation, comprehensive and affordable benefits, flex time off to rest and charge, where applicable, a hybrid work model, mental & emotional wellness resources and coaching, 401K and more.

About PatientPoint
PatientPoint® is the patient engagement platform for every point of care. Our innovative, tech-enabled solutions create more effective doctor-patient interactions and deliver high value for patients, providers, and healthcare sponsors. Through our nearly 140k unique healthcare provider relationships, PatientPoint’s solutions impact roughly 750 million patient visits each year, further advancing our mission of making every doctor-patient engagement better®. Learn more at patientpoint.com.

PatientPoint recognizes that privacy is important to you. Please read the PatientPoint privacy policy, we want you to be familiar with how we may collect, use, and disclose your information. Employer is EOE/M/F/D/V