Executive Assistant

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Ares Management is looking to hire a Executive Assistant in the New York office to provide direct support to the Secondaries and Quantitative Research teams. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills.

Primary functions and essential responsibilities:

• Extensive coordination and scheduling of complex internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution

• Prioritize complex Outlook Calendar items on behalf of senior level Professionals, informing them of meeting changes and keeping them on schedule throughout the day

• Schedule meetings and conference rooms as necessary using Ares protocol

• Coordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes

• Organize and create cash and AMEX expense reports using Ares’s expense system, Concur

• Answer phones, screen calls, and take messages as appropriate

• Greet external visitors upon arrival to the office and registering with Building Security.

• Manage copy/print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients

• Provide back-up support to other Executive Assistants in Phone Group, this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc.

• Work closely in collaboration and partnership with peer EA team members by providing back-up support. Includes:

  • Covering lunch breaks and out of office absences (Sick/Vacation)

  • Providing administrative assistance to their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc.

  • Assisting with overflow needs

  • Managing building access with property manager for new hires

Qualifications:

Education: Bachelor’s degree strongly preferred, but not required

Experience Required: Minimum 5 years of experience as an Executive / Administrative Assistant supporting a team of professionals in a fast-paced environment

General Requirements:

• Effective prioritization of multiple professionals

• Travel coordination; domestic & international

• Technical proficiency: programs used include, MS Word, Excel, PowerPoint, Outlook, WebEx

• Participation in general administrative duties, ad-hoc projects

• Experience in managing multiple calendars, scheduling appointments, and screening incoming calls

• Background in financial services a plus

Reporting Relationships

Administrative Manager

Compensation

$80,000 - $100,000

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.