Executive Assistant

We understand that the world we want tomorrow starts with how we do business today, and that’s why we’re inspired to make A Better World for Pets. Antech is comprised of a diverse team of individuals who are committed to each other’s growth and development. Our culture is centered on our guiding philosophy, The Five Principles: Quality, Responsibility, Mutuality, Efficiency and Freedom. Today Antech is driving the future of pet health as part of Mars Science & Diagnostics, a family-owned company focused on veterinary care.

Current Associates will need to apply through the internal career site. Please log into Workday and click on Menu or View All Apps, select the Jobs Hub app, then click the magnifying glass to Browse Jobs.

About us
 

Mars Science & Diagnostics is a division of Mars Petcare, a diverse business dedicated to one purpose: A Better World for Pets™. Science & Diagnostics brings together the power of leading pet health science with expertise across diagnostics, data, and technology to change outcomes in pet health. Our veterinary diagnostics businesses including Antech, Heska and scil span point-of-care diagnostic laboratory instruments and consumables including rapid assay diagnostic products and digital cytology services; local and cloud-based data services; practice information management software and related software and support, reference laboratories, veterinary imaging and technology, education and telemedicine with board-certified specialist support services. Our at-home diagnostics offering includes Whistle with smart devices to monitor pet health and Wisdom Panel, the world’s most accurate pet DNA test. For 60 years our Waltham Petcare Science Institute has been advancing science to better understand pet health.

Executive Assistant - English, Spanish and Italian language

Alcobendas, Spain

Salary - €32,000 - €38,000

Due to continued growth, we are seeking a highly organised, pet-loving Executive Assistant to support our leadership team. You will play a pivotal role in ensuring the smooth and efficient operation of the executive office by managing schedules, communications, and administrative tasks while contributing to the company’s overall success. This is a unique opportunity to work in a thriving company that combines business excellence with a love for animals.

Due to the duties and regions this role covers, applicants will need to hold professional language skills or higher in English, Spanish and Italian.

Essential duties and responsibilities:

• Manage complex calendars and scheduling for leadership, including coordinating meetings across multiple time zones.

• Organise international travel arrangements, accommodation, and itineraries, ensuring a seamless experience.

• Serve as a gatekeeper for incoming communications, handling inquiries and redirecting them as needed.

• Prepare and edit presentations, reports, and other documents for meetings and strategic planning sessions.

• Coordinate and attend key meetings, taking minutes, following up on action points, and ensuring timely completion of tasks.

• Support event planning for company-wide gatherings, conferences, and leadership retreats.

• Foster positive relationships across all departments, acting as a liaison between the executive team and other stakeholders.

• Organisation of company celebrations, internal events & meetings

• Creating travel expense reports for the management

Knowledge, skills and abilities:

• Proven, professional experience as an Executive Assistant, or in a similar administrative role, ideally in an international and fast-paced environment.

• Strong organisational and time-management skills with the ability to prioritise and multitask effectively.

• Excellent written and verbal communication skills in English, Spanish and Italian.

• High level of discretion and confidentiality when handling sensitive information.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

• A proactive, problem-solving mindset with a positive, can-do attitude.