Executive Assistant

Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum. 

At Edelman, we understand diversity, equity, inclusion and belonging (DEIB) transform our colleagues, our company, our clients, and our communities. We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging.

We are looking for an Executive Assistant to act as a liaison for key senior personnel. The ideal candidate will be an organized, adaptable, and proactive professional who can effectively manage multiple tasks, maintain confidentiality, and facilitate smooth communication. As the Executive Assistant, you will play a crucial role in enhancing the efficiency and effectiveness of our executive team.

Responsibilities:

• Maintain calendars, meetings, appointments, and travel arrangements, travel itinerary, and portfolio for executives 
• Prepare and edit documents, presentations, and reports, ensuring accuracy and professionalism 
• Coordinate in house and off-site meetings including conference room set up, beverages, food, and travel for visitors
• Handle confidential and sensitive information with discretion and professionalism 
• Prioritize and manage incoming requests, including email communication, and redirect them as necessary 
• Collaborate with various departments to ensure effective communication and coordination of projects and initiatives 
• Track and manage expense reports and invoices 
• Handle time entry for executives 
• Attend staff meetings as needed 
• Perform ad hoc tasks and special projects as assigned by executives

Basic Qualifications:

• Three to five years of prior administrative experience

Preferred Qualifications:

• Be well organized with excellent written, verbal, and interpersonal communication skills 
• Possess strong time management skills 
• Have the ability to work efficiently, be solutions oriented, proactive, and anticipate needs 
• Excellent written and verbal communication skills 
• Proficiency in using office software and tools, including Microsoft Office Suite 
• High level of attention to detail and accuracy in work 
• Discretion and professionalism in handling confidential information 
• Adaptability and ability to work well under pressure 
• Problem-solving and decision-making abilities 

#LI-JLF

Edelman is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.