Executive Assistant

Summary 

AbelsonTaylor is a marketing communications agency that specializes in brands that help people live healthier lives. We are seeking an Executive Assistant to provide support and thought leadership to the Senior Leadership Team and company in a fast-paced, constantly evolving environment.

What You'll Do 

• Provide high-level, detailed executive support to AT’s CEO, President, and EVPs (Senior Leadership Team) with coordination of meetings, calendar management, travel and accommodations
• Daily interaction with a wide variety of individuals in a broad range of situations that require tact, discretion, diplomacy, sensitivity, personal creativity, and accountability
• Meeting Preparation: Coordinate and schedule, prepare materials and presentations, coordinate logistics, and take notes

• Assist teams with various award competitions which may include maintaining a calendar, submitting entry forms, and managing assets. Award shows include creative advertising awards, company workplace awards, departmental awards, and people awards.
• Assist Director of Communication and Director of Diversity and Inclusion with the gathering of information and materials
• Support Business Development Team by updating capabilities presentations, scheduling research interviews, maintaining historical and current client list, coordinating travel and logistics
• Laisse with industry organizations on behalf of Senior Leadership Team

What Makes You A Fit

• Bachelor’s degree preferred
• Ability to interact with senior level executives both internally and externally and be a team player
• Must be capable of handling sensitive material with complete confidentiality
• Must be a self-starter, with the ability to work without supervision or direction, changing priorities as needed, all while continuing to maintain a high level of accuracy and efficiency meeting deadlines
• Excellent written and verbal communication skills
• Proficiency in MS Word, Excel and Power Point required; Knowledge of Adobe Photoshop preferred
• Assess problems and provide solution-orientated recommendations for how to solve
• Demonstrate knowledge of company business, policies, and overall organization to draw responses and assistance based on this knowledge for particular situations, queries and tasks
• Must be able to work 1 day/week in the office (Wednesday) and additional days as needed