Executive Assistant

UnionMain Homes is looking for a highly skilled Executive Assistant who will assume the responsibility of handling a wide range of executive support and administrative tasks within the CEO’s office.
The individual must be able to multi-task effectively across office management and executive calendar management functions and maintain seamless inbound and outbound communication.
Responsibilities:

• Manage multiple calendars, travel schedules and correspond to the incoming mails, meeting requests, etc.

• Establish a good relationship with all levels of employees across our office locations to accomplish the goals effectively.

• Track and help drive completion of key deliverables and follow-up on outstanding items.

• Manage travel requests and coordinate meetings and events for the executive with well-drafted plans and backup plans monthly, quarterly, and annually.

• Prioritize and execute the critical tasks based on the Executive’s calendar and business goals.

• Confident personality and capable of being persistent when necessary.

• Self-motivated, proactive, and forward-thinking.

• Diplomatic and tactful.

• Extremely detail oriented and organized.

• Maintain a positive attitude and willingness to work with all team members.

• Excellent written and verbal communication skills.

• Must be able to effectively communicate with all levels of internal and external contacts.

• Ability to work independently and multi-task in a fast-paced team environment.

• Discrete concerning confidential or sensitive information.

Requirements:

• 3+ years of administrative/secretarial experience supporting a leadership/executive level position, preferably in real estate.

• Bachelors’ Degree preferred 

• Excellent verbal and oral communication skills. Should be able to write precise and concise emails to stakeholders from within and outside the organization.

• Excellent skills across MS Office suite applications with a strong proficiency in MS Outlook.

• Project or program management experience is desired.

• Ability to handle multiple assignments at any given point in time.

• Ability to juggle a variety of office management, ERP, and/or business applications.

• Strong analytical and organizational skills and proven ability to improve the processes.

Work Location: In person (UnionMain Homes Dallas corporate office)