Executive Assistant

Executive Assistant

Enlace Health delivers the only end-to-end solution that solves the infrastructure challenges driving today’s unsustainable healthcare system. Connecting payers, providers, and patients, Enlace™ empowers any type of healthcare delivery model, from facilitating retrospective programs to enabling risk for prospective programs. Combining executive-level healthcare DNA with an extensible technology platform, Enlace is the bridge from chaotic healthcare to the healthcare world when Triple Aim optimization is truly realized.

At Enlace Health, our people are our greatest asset. Our culture is founded upon integrity, hard work, and the relentless pursuit to make a difference. We think creatively, we like a challenge and draw inspiration from each other. We are seeking an Executive Assistant with excellent organizational skills, impressive follow-through, and high attention to detail. This is a role at a mission-driven organization that will allow for the support of a team that will completely transform the healthcare industry.

Responsibilities:

• Provide day-to-day administrative support to the C-level leadership team, anticipating and proactively managing tasks, schedules, and priorities relative to strategy.
• Ensure the leadership team’s schedules are followed, acting as the "gatekeeper" for direct access to their schedules for internal and external meetings.
• Prepare the leadership team for meetings and calls including attendee background research and logistics.
• Be responsive to emails, phone calls, and messages, with occasional contact outside normal business hours.
• Manage the planning, logistics, material preparation and communication for all board and advisor meetings.
• Provide support for other admin activities which may include team travel for meetings and conferences, sending packages prospects, list management, invoice tracking, and more.
• Prioritize conflicting needs; handles matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Handle expense reports, submitting in a timely manner.
• Set up appointments, both professional and personal.
• Any additional tasks assigned by the executive team.
• Assist with shipping and mail processes for the office, both inbound and outbound.
• Order kitchen supplies and snacks, ensuring the community kitchen/break room space is fully stocked and organized and maintain inventory for the space.
• Plans and schedules visits, escorts visitors to appropriate meetings and/or events, arrange meals and accommodation.
• Attend key meetings and take detailed meeting notes/minutes in order to drive completion of key deliverables, following up on outstanding items and ensure action items are closed out on time.

Position Requirements:

• Requires a regular in-office presence at our location in Buckhead, Atlanta, Georgia.
• 2+ years administrative support of C-level executives.
• Experience working in a hybrid team environment, scheduling across multiple time zones and managing time-sensitive needs.
• Organized, proactive, and detail-oriented, with a strong ability to anticipate needs and adapt.
• Highly professional with ability to maintain confidentiality and discretion; experience coordinating meetings with high net worth and VIP individuals.
• Familiarity with tech platforms including Slack, Google for Business, Keynote, Dropbox, etc. 

Position Perks:

Enlace Health offers competitive benefits and perks to all our employees! Our comprehensive benefits package is one of the many ways we show our employees how valued they are. All full-time employees are eligible for the following:

• FREE medical, dental, and vision insurance for employees on select plans
• $1740 annual contribution into qualifying HSAs
• UNLIMITED time off
• Matching 401(k) plan
• Mac laptop and accessories
• Company-paid short-term and long-term disability
• Company-paid life insurance
• Annual professional development stipend

All employees are required to maintain confidentiality as related to patient information. Employees are required to follow the acceptable use policy while using any information systems owned or controlled by Enlace. Any disclosures of confidential information made unlawfully outside the proper course of duty will be treated as a serious disciplinary offense. Security roles and responsibilities include:

• Implementing and acting in accordance with the organization’s information security policies.
• Protecting assets from unauthorized access, disclosure, modification, destruction, or interference.
• Executing particular security processes or activities.
• Ensuring responsibility is assigned to the individual for actions taken.
• Reporting security events or potential events or other security risks to the organization.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. To perform this job successfully, an individual must be able to satisfactorily perform the essential functions of the job according to specific company requirements. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. Qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, disability, or marital status.