Executive Assistant

Vast is looking for an Executive Assistant, reporting to the Chief Technology Officer. We are seeking a highly organized and proactive Executive Assistant to support our leadership team (including but not limited to our CTO) in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.

This will be a full-time, exempt position located in our Long Beach location. 

Responsibilities: 

• Handle sensitive information and matters with a high level of discretion and maintain confidentiality
• Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements
• Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement    
• Draft, review and send communications on behalf of company executives 
• Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available
• Act as a central point of contact, facilitating communication between executives, internal teams and external partners
• Track and manage executive expenses and process reimbursements
• Support executives in various projects, research tasks, and initiatives 
• Collaborate with other departments on projects as needed 

Minimum Qualifications:

• Bachelor’s Degree
• 3+ years of experience as an Executive Assistant to senior leadership or C-Suite executives
• Advanced proficiency in Google Workspace and MS Office Suite 

Preferred Skills & Experience:

• Bachelor’s Degree in Engineering or related field
• Experience supporting executives in a fast space startup environment
• Network of contacts and vendors within the LA area
• Event and meeting planning  
• Ability to think outside of the box with a sense of urgency
• Excellent communication, both written and verbal 
• High level of attention to detail and accuracy
• Ability to handle multiple tasks and prioritize effectively
• Strong organizational and time-management skills
• A passion for DEI and fostering a positive work culture 

Additional Requirements:

• Ability to be on site daily at our HQ in Long Beach
• Willingness to work evenings and/or weekends to support critical mission milestones

Pay Range: 

• Executive Assistant: $70,000 - $85,000