Executive Assistant

About TaskUs: TaskUs is a provider of outsourced digital services and next-generation customer experience to fast-growing technology companies, helping its clients represent, protect and grow their brands. Leveraging a cloud-based infrastructure, TaskUs serves clients in the fastest-growing sectors, including social media, e-commerce, gaming, streaming media, food delivery, ride-sharing, HiTech, FinTech, and HealthTech.

The People First culture at TaskUs has enabled the company to expand its workforce to approximately 45,000 employees globally. Presently, we have a presence in twenty-three locations across twelve countries, which include the Philippines, India, and the United States.

It started with one ridiculously good idea to create a different breed of Business Processing Outsourcing (BPO)! We at TaskUs understand that achieving growth for our partners requires a culture of constant motion, exploring new technologies, being ready to handle any challenge at a moment’s notice, and mastering consistency in an ever-changing world.

What We Offer: At TaskUs, we prioritize our employees' well-being by offering competitive industry salaries and comprehensive benefits packages. Our commitment to a People First culture is reflected in the various departments we have established, including Total Rewards, Wellness, HR, and Diversity. We take pride in our inclusive environment and positive impact on the community. Moreover, we actively encourage internal mobility and professional growth at all stages of an employee's career within TaskUs. Join our team today and experience firsthand our dedication to supporting People First.

About TaskUs: TaskUs is a provider of outsourced digital services and next-generation customer experience to fast-growing technology companies, helping its clients represent, protect and grow their brands. Leveraging a cloud-based infrastructure, TaskUs serves clients in the fastest-growing sectors, including social media, e-commerce, gaming, streaming media, food delivery, ride-sharing, HiTech, FinTech, and HealthTech. 

TaskUs People First culture has grown the company to have approximately 45K employees worldwide. We are currently in twenty-three locations across twelve countries, including the Philippines, India, and the United States.

It started with one ridiculously good idea to create a different breed of Business Processing Outsourcing (BPO)! We at TaskUs understand that achieving growth for our partners requires a culture of constant motion, exploring new technologies, being ready to handle any challenge at a moment’s notice, and mastering consistency in an ever-changing world.

What We Offer: TaskUs provides world-class benefit packages with competitive industry salaries to all its employees. With well-developed departments, such as Total Rewards, Wellness, HR, and Diversity, we continuously thrive in supporting a People First culture. We are known for our inclusiveness and community impact. We also promote internal mobility and professional development at every step of an employee's career within TaskUs. Come be part of TaskUs that supports People First by applying today!

What can you expect in a “Executive Assistant” role with TaskUs: 

In this role you would be responsible for:

• Efficiently organize and manage executives' calendars, ensuring optimal scheduling.

• Facilitate internal engagement initiatives, fostering collaboration among teams.

• Handle operational requisitions and serve as the point of contact for procurement matters.

• Manage travel logistics, ensuring smooth and cost-effective trips.

• Prepare accurate and timely expense reports for Vice Presidents and Operations teams.

• Create polished presentations and decks for effective communication.

• Monitor and optimize discretionary budgets, ensuring fiscal responsibility.

• Organize events seamlessly and manage vendor relationships efficiently.

• Provide logistics and assistance during visits by senior leadership.

• Coordinate logistics for both potential and existing client visits.

• Capture meeting details and track action items for timely follow-up.

• Actively engage in Corporate Social Responsibility initiatives.

• Possess familiarity with project management principles and follow-up procedures.

• Approach tasks with a strategic mindset to drive organizational goals.

Required Qualifications: 

• Proven experience as an executive assistant or administrative assistant, preferably supporting senior executives or management in a fast-paced environment.

• Strong organizational skills, with the ability to manage calendars, schedule meetings, and coordinate travel arrangements effectively.

• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.

• Proficiency in office productivity software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and collaboration tools.

• Attention to detail and ability to handle confidential information with discretion.

• Strong multitasking abilities, with the capacity to prioritize tasks and manage competing priorities efficiently.

• Problem-solving skills and resourcefulness to address challenges and find solutions independently.

Preferred Qualifications:

• Advanced degrees such as a Master's in Business Administration (MBA) or certifications in executive administration may enhance qualifications for higher-level executive assistant positions.

• Certifications and training related to Project Management, administration, and/ or Secretarial will be highly preferred.

• Adaptability and flexibility to adjust to changing priorities and support the needs of executives in a dynamic work environment.

• Proactive mindset and initiative to anticipate needs, streamline processes, and provide proactive support to executives.

• Commitment to professionalism, integrity, and confidentiality in all aspects of the role.

Work Location / Work Schedule / Travel: 

• Office Based

• 8:00 AM - 5:00 PM CST (Flexible)

How We Partner To Protect You: TaskUs will neither solicit money from you during your application process nor require any form of payment to proceed with your application. Kindly ensure that you are always in communication with only authorized recruiters of TaskUs.

DEI: In TaskUs we believe that innovation and higher performance are brought by people from all walks of life. We welcome applicants of different backgrounds, demographics, and circumstances. Inclusive and equitable practices are our responsibility as a business. TaskUs is committed to providing equal access to opportunities. If you need reasonable accommodations in any part of the hiring process, please let us know.

We invite you to explore all TaskUs career opportunities and apply through the provided URL https://www.taskus.com/careers/.

How We Partner To Protect You: TaskUs will neither solicit money from you during your application process nor require any form of payment in order to proceed with your application. Kindly ensure that you are always in communication with only authorized recruiters of TaskUs.

DEI: In TaskUs we believe that innovation and higher performance are brought by people from all walks of life. We welcome applicants of different backgrounds, demographics, and circumstances. Inclusive and equitable practices are our responsibility as a business. TaskUs is committed to providing equal access to opportunities. If you need reasonable accommodations in any part of the hiring process, please let us know.

EEO: TaskUs is proud to be an equal opportunity workplace and is an affirmative action employer. We celebrate and support diversity; we are committed to creating an inclusive environment for all employees. TaskUs people first culture thrives on it for the benefit of our employees, our clients, our services, and our community. 

We invite you to explore all TaskUs career opportunities and apply through the provided URL https://www.taskus.com/careers/.