Executive Assistant

Do you pride yourself on being elite when it comes to organization? Do you thrive in situations that require you to be forward thinking? Can you be both an administrative ninja and scheduling guru? If you answered yes to all these questions, we want to hear from you!

What is this role all about?

The Executive Assistant is a professional administrative powerhouse. This role paves the way for the CEO/Founder to focus on growing the company by assisting with personal and business-related tasks while using forward thinking skills to create a seamless flow.

**This position is an onsite role based in Miami, FL**

Still like what you are reading? Here are some of the tasks that you will be working on (but don’t worry, there is so much more for you to work on):

• Inbox management
• Calendar management
• Keep projects organized and in front of CEO so he has what he needs when he needs it
• Handle routine correspondence
• Manage complex and constantly changing travel arrangements
• Maintain a running list of all current and future deliverables so nothing falls through the cracks

If you are still intrigued- here is how YOU can tell if you may be the right choice for this role:

• You have thick skin (think metal armor) and can handle whatever is thrown your way
• You can think fast (think the speed of light!) without being overwhelmed
• You are so unbelievably organized we will be AMAZED
• You are a self-starter who knows what to do without being told
• You know how to roll with the punches and handle sudden changes head on
• You are a solid combination of being tactful, assertive, and sociable

Still with us? Here are the ways your resume can show us how great you are:

• 5+ years experience in administration
• 2+ years experience in a role supporting an executive or high-level professional
• Strong organizational skills and being able to prioritize continuously
• Technically savvy
• Clear and professional verbal and written communication skills
• Outstanding time management skills are a MUST
• Proficient with Apple products and MS Office suite

Travel: this position may require travel for quarterly meetings and other events. Some travel may require flying with the CEO in a private plane.

Now here’s more about us:

How to MANAGE a Small Law Firm is a fast-growing and highly-entrepreneurial business management, personal development and coaching company, specializing in solo and small law firms. Inc. Magazine has named How to MANAGE a Small Law Firm to its list of the 5,000 fastest growing privately held companies in the United States every year since 2015. We've also been named by Inc. as one of the 'Best Places To Work'. We are very much a “start-up” with a fast-paced growth focused environment. Working with us can prove to be the best job you ever had or the most frustrating depending on your flexibility, team-spirit, commitment to our clients and your realistic expectations about what it’s like to work in a fast-paced growing business.

Our culture....

We are a rapidly growing company and we are seeking an individual who can keep up and can maintain a comfortable presence in our ever-changing environment. If you're intellectually curious, ready to learn, and a team player - this will be the perfect role for you! If you're not a self-starter, need a lot of supervision, or are looking for a 9 - 5 that won't challenge you, we're not it.

HTM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.