Executive Assistant

ABOUT VAYNERX

VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.

ABOUT VAYNERMEDIA 

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

This position will be reporting directly to a key Executive. This is a full-time position and will require the candidate to be in-office. Office is located at Hudson Yards. 

Responsibilities:

• Inbox maintenance for Executive’s inbox - moving out junk/spam, jumping in for meeting scheduling, escalating priority correspondence, etc. 
• Calendar management of an extremely active calendar, scheduling internal and external meetings, travel, personal obligations, events, etc. 
• Responding to and drafting internal and external correspondence in a timely manner 
• Maintaining any tracking or status documents related to Executive’s calendar and/or projects
• Booking international/domestic travel (commercial and private flights/hotels/cars/greeters/etc.). 
• Be available during off hours during international travel to assist with any adjustments that may arise.
• Collaborate with cross-functional assistants (external and internal) to ensure that any ongoing projects, meetings and needs for the Executive and company are met
• Assisting the Executive as needed with various team projects and business needs
• Manages ad hoc executive projects
• Handle coding and submission of Executive’s corporate expense reports 
• Coordinate conference rooms and catering as needed for meetings
• Assisting the Executive with personal tasks, when needed 

Qualifications:

• 3+ years of relevant experience as an Executive Assistant
• Ability to act as a team player and to interact with all levels of employees and clients within and outside the organization
• Highly organized, a great multi-tasker and intense attention to detail
• Strong problem-solving skills
• Have an attitude of “no task is too big or too small” and be willing to wear many hats
• High degree of personal initiative - be resourceful, proactive, flexible, and responsible
• Able to maintain a high level of integrity and discretion in handling Executive’s personal and professional matters
• Flexible work schedule and willingness to work outside of normal business hours when needed, not overly frequently
• Multitasks and handles changes in a positive way
• Coachable and willing to accept feedback and incorporate feedback when needed.