Executive Assistant

Location: Mississauga

WHAT DO WE DO?

We create solutions for the people who keep our world flowing.

We are the problem-solvers who keep industries moving and businesses thriving. At John Brooks Company, we’ve been the trusted partner for fluid handling solutions across Canada for over 80 years. We don’t just offer products—we deliver customized, innovative solutions that make a difference in filtration, pump, spray, and valve systems.

WHO WE ARE?

John Brooks Company isn’t just a place to work; it’s a place to grow, innovate, and make a lasting impact. We’ve doubled our size in the last six years, expanding to over 200 dedicated employees nationwide. Since 1938, we’ve nurtured an entrepreneurial environment where creativity, initiative, and passion are not just encouraged—they’re essential. Here, your ideas matter. If you’re driven, determined, and ready to take on new challenges, we’ll provide the tools, support, and opportunities you need to succeed.

WHY YOU SHOULD JOIN US?

Our commitment to our people is evident in everything we do. With an average tenure of over 9 years, our team members stay with us because they’re valued, included, and empowered. We celebrate our successes together, from formal service awards to milestone celebrations. Plus, we offer a competitive compensation package, including a base salary with incentives, a robust vacation plan, a generous benefits package, and perks like summer holiday, personal days and hybrid work culture.

THE ROLE:

At John Brooks Company, we know that our success is driven by our people. As we continue to grow, we’re looking for an Executive Assistant who will be the cornerstone of our Senior Leadership Team’s (SLT) success. This isn’t just an administrative role—it’s a chance to be the proactive problem-solver who ensures our leaders can focus on what they do best.

In this role, you’ll be the go-to person for managing complex calendars, coordinating travel, handling confidential communications, and ensuring that our SLT can operate smoothly and efficiently. You’ll need to be a master of organization, a communication wizard, and someone who can see around corners to anticipate needs before they arise.

As a member of our team, you will be responsible for:

· Deliver top-notch administrative support to the SLT, ensuring every interaction is handled with professionalism and excellence.

· Juggle complex calendars, coordinate travel, and manage all the details that keep our Sales Directors on track.

· Be the gatekeeper for email communications, helping our Director of Sales stay focused on high-priority tasks.

· Tackle meeting management with finesse, from scheduling to preparing agendas and capturing key takeaways.

· Manage our company’s season ticket accounts, ensuring seamless distribution and usage.

· Anticipate needs, troubleshoot challenges, and handle tasks with a sense of urgency and attention to detail.

· Collaborate with other EA to organize events, meetings, and special projects that drive our business forward.

· Build strong, trusted relationships with SLT members and stakeholders across the organization.

· Contribute to a positive, inclusive workplace where everyone’s voice is heard and valued.

· Maintain the utmost discretion and confidentiality, managing sensitive information with care and other administrative tasks as required

Essential

• 5-7 years experience supporting a C-suite executive in a large or mid size organization
• A post-secondary education (college or university)

• Excellent computer literacy, MS Office experience and digital tools experience – including Zoom, PowerPoint, Word, Excel, Acrobat etc.
• Worked extremely well under pressure, with the ability to meet tight deadlines while maintaining attention to detail
• Maintained a Code of Ethics and Integrity
• Demonstrated superior customer service skills and professionalism when partnering with all levels and external stakeholders
• Demonstrated strength in time management, organizational skills and communication with the ability to multi-task in a fast paced and demanding environment
• Demonstrated the ability to prioritize and work independently with minimal direction and proficiency in dealing with ambiguity
• Proactively resolved any issues in a professional and calm manner
• Exercised high levels of discretion and judgment to deal with sensitive and confidential materials and matters
• Exceptional interpersonal, influential, verbal and written communication skills

· Demonstrated ability to be a proactive and an independent thinker to make judgement calls

· Resilience, resourcefulness, and a "get it done" attitude.

· Experience in dynamic organizations that evolve and adapt. (Bilingual) French language would be considered an asset.

· Detail oriented when writing and editing business documents, communications, and presentations

· Driven to achieve results and continuously strive to deliver the highest performance through creative thinking

WORK ENVIRONMENT:

· Fast-paced environment in a dynamic competitive industry

· Daily customers, sales reps and other department telephone calls, zoom chats and emails

· Exposure to deadlines, multiple demands and priorities, multi-tasking, and interruptions

We are committed to providing equal employment opportunity for people with disabilities. At the candidate's request, accommodations will be available at all stages of the recruitment process.

Canadian founded and owned, John Brooks Company has doubled in size in the last 7 years to over 200 employees across the country. Since 1938, we have worked hard to build & nurture an entrepreneurial environment, where creative thought and initiative are encouraged; this is a place where your ideas matter! If you have a strong work-ethic, passion, and determination, we’ll provide the tools you need for success. We will help you grow so that we can continue growing.

WHAT’S IN IT FOR YOU?

Competitive remuneration including base salary + incentive

Competitive vacation

Paid personal day program

Generous benefits package that includes coverage for things like medical, dental, paramedical, and vision

Company Group RRSP with employer matching

Annual health & wellness subsidy

Company provided iPhone and laptop

FUN FACTS

The average employee tenure is 9 years

We enjoy celebrating achievements by means of formal service awards, employee achievement awards, and milestone birthdays

We regularly host social events and gatherings to foster togetherness and fun

We are committed to providing equal opportunities for persons with disabilities. Accommodations are available at all stages of the recruitment process, at the candidate’s request.