Executive Assistant

Position Overview

The Executive Assistant will provide top-level support to senior executives in the New York office. This will include coordinating and scheduling meetings and responding to emails on the executive’s behalf. This individual should be able to draft documents and help executives with necessary meeting preparations.

Responsibilities:

Duties include, but may not be limited to:

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company 
• Schedule management across multi-level time zones
• Be responsive to emails/phone calls outside regular business hours
• Prepare for internal and external meetings and events, including agendas and coordination of meeting review materials
• Coordinate full travel arrangements, expense management
• Responding to emails and document requests on behalf of executives
• Execute projects, initiatives, and ad hoc assignments as requested
• Book conference rooms and provide meeting arrangements such as catering and technology support
• Proactively identify and address any immediate concerns or obstacles to ensure workflow moves smoothly
• Assist the administrative team with daily and regular tasks and act as a backup as required

Qualifications:

The working environment at FGS Global is fast-paced and dynamic. At times, there is a requirement to operate under pressure, meet urgent deadlines, or be willing to work after hours or on weekends. Meanwhile, FGS prioritizes teamwork and supporting a friendly and positive environment to meet the objectives of executives and the administrative team.

• 5+ years of experience supporting senior executives with global responsibility and visibility
• Must have experience supporting, planning/scheduling, and managing tasks across organizations and leaders in multiple time zones and locations
• Excellent written and verbal communication skills; proven ability to meet deadlines
• Strong time-management and organizational skills and the ability to manage and coordinate multiple projects at once
• Advanced proficiency in Microsoft Office and Mac iOS operating systems with the aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to exercise intense discretion and confidentiality in a professional manner

#CJ