Executive Assistant

rockITdata, a veteran, minority, and woman-owned small business certified by the NWBOC, is a full-service consulting provider that specializes in providing management and IT services. We help companies build efficiencies, decrease cost, and drive better outcomes. We achieve these goals by leveraging industry leading cloud based artificial intelligence and machine learning technologies.
We bring four distinct offerings to Commercial; Federal; and State, Local, and Education clients.

• Consulting Services: Our strategy, management, and IT advisors bring deep industry and domain expertise to help clients empower their workforce and build improvement capable organizations.
• Application Development and Sustainment: our technologists define, design, prototype, and continuously improve digital solutions to meet clients’ needs and enhance customer experience.
• Mission Support: We provide high-quality staffing solutions to help our clients meet their mission, reduce operating costs, and improve operations.
• Contact Center Solutions: Fueled by cloud based artificial intelligence and machine learning, we implement next generation contact center solutions, purpose built for each client. Our contact center solutions range from current state assessments, roadmap development, technology implementation and sustainment, and full outsourced operations.

Responsibilities

• Coordinate internal and external meetings and compile all necessary presentation materials and agendas for all attendees
• Strategically manage business travel plans for the leadership team, including reservations, logistics, and communications
• Communicate on the CEO’s behalf both internally and externally as needed
• Handle incoming general rockITdata phone communications and referring correspondence to appropriate team member
• Manage and distribute incoming and outgoing mail out of the Raleigh mailing address
• Maintain and update rockITdata’s government profiles (SAM/SBA)
• Assist in the coordination of new employee onboarding including initiating and reviewing the background check process for new hires, data entry into HRIS and third-party vendor systems, personnel file management, and scheduling orientations and other new hire meetings
• Assist in content creation for marketing efforts
• Facilitate and track applications for company and employee awards
• Aid in the creation and execution of employee engagement initiatives
• Assume the administrator role for Deltek Costpoint and Paylocity for troubleshooting issues
• Assemble and ship packages for employee birthdays, new hire gifts, and other events as needed
• Other personal assistant duties on behalf of the CEO, as assigned

Required Qualifications

• High School or GED degree required
• Strong organization, multi-tasking, and time management skills
• Outstanding communication and problem-solving skills
• Excellent attention to detail
• Flexibility
• Ability to assemble and maintain highly confidential and sensitive information
• Tech-savvy with proficiency using Microsoft Suite (Outlook, Word, Excel, PowerPoint) and has ability to learn new tools and systems
• Works with minimal supervision, has strong initiative, good judgement and follows-up with a focus on details

Preferred Qualifications

• 3+ years previous administrative experience; previously supporting executives preferred
• Experience working in a dynamic and fast-paced start-up environment
• Prior experience in support of HR and/or Marketing preferred

Benefits we offer:

• Medical
• Dental
• Vision
• Short- and Long-Term Disability
• Life Insurance
• Unlimited Paid Time Off
• Remote Flexibility