Executive Assistant

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.

We are searching for an Executive Assistant to support to 2 Executive Management Group members. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to these two executives. The ideal individual will be able to exercise good judgment in a variety of situations as well as maintain a realistic balance among multiple, competing priorities. Additionally, the Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion and attention to detail.

The key responsibilities of the role include:

• Manages complex daily calendars including meetings, appointments, conferences and outside engagements
• Responsible for coordinating travel arrangements for domestic and international travel and prepares travel itineraries
• Monitors e-mails, screens telephone calls and visitors and provides general assistance
• Prepares internal and external correspondences, reports and presentations. Maintains confidentiality of correspondence records, presentations and reports in a filing system
• Communicates and acts as a liaison between the external or internal executives, managers and clients in coordinating meetings, responding to inquiries and/or special requests
• Responsible for handling finance and expense management for the senior management/ executive such as invoices, expense processing, etc.
• May transcribe notes for senior management/executives
• Prioritizes and handles multiple projects with accuracy
• Delivers a work product that requires less revision
• Able to facilitate discussions and reach decisions

Qualifications - External

The successful candidate will benefit from having:

• 7+ years of experience in a similar role
• A College or University degree and/or relevant administrative support experience is preferred
• Prior experience supporting at the executive level is required
• Technical skills: Systems knowledge like Peoplesoft, Concur, SharePoint, is preferred. However, Strong Microsoft Office Suite (Calendar, Excel, Word, PowerPoint), is required.
• Excellent oral and written communication skills are required
• Functional / Industry Knowledge is required
• Analytical and problem solving skills are required
• Must have solid judgment to manage competing priorities

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [email protected].

We hope you're excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.

#LI-LK2, #hybrid