Executive Assistant

The Executive Assistant provides day-to-day support to the Leadership Team and Office Manager. This position is able to handle multiple responsibilities in a fast-paced environment. The ideal candidate is detail-oriented, positive team play with strong communication skills. This position is required to be onsite and reports to the COO.

**This position is located in Dallas, TX **

Duties and Responsibilities:

Administrative Support

• Establish administrative processes and workflows to achieve company goals
• Provide day-to-day administrative support to key members of the Company including calendar and travel support, client communication and other business meetings
• Consult with leadership as needed to solicit and provide critical updates, and to coordinate information and priorities
• Coordinate catering for trainings, company meetings and functions
• Compile information/slides from the leadership team for presentations
• Manages scheduling for conference rooms and meeting requests
• Assist leaders with expense reports and filing
• Work closely with other administrative staff on shared travel arrangements, meetings, agenda compilation, briefings, and internal department events
• Respond to a wide variety of requests for information, policies and procedures, and executive action
• Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence and overseeing supplies and equipment
• Independently performs special projects as needed and requested

Required Skills and Abilities:

• Strong command of MS Office Suite and G-Suite and Zoom.
• Excellent verbal and written communication skills.
• Exceptional organizational skills, ability to maintain multiple priorities and seek assistance when projects may compete.
• Strong emotional intelligence and passion for building relationships across all levels of an organization.
• Strong analytical and problem-solving skills.
• Ability to function well in a growth-oriented, nimble environment.
• Focused attention to detail, execution of tasks, and follow-up.
• Outstanding interpersonal skills and the ability to work independently and in a team setting.
• Ability to maintain multiple priorities and seek assistance when projects may compete.
• Must be flexible and willing to take initiative.
• Successful candidates will be autonomous and will be able to handle highly confidential information with discretion.

Education and Experience:

• Bachelor’s degree or relevant industry experience in lieu of a degree is required
• 3+ years of experience, particularly in the life sciences or tech industry is required
• Experience directly supporting a C-Suite executive is preferred