Executive Assistant

We are looking for a stellar Executive Assistant to be the “go-to person” enabling our CEO and leadership team. Incredible organization skills, stellar communication abilities, and a high-energy bias for action are part of this role’s DNA. This person will be the critical juncture facilitating excellent operations and communication between the CEO/leadership and the rest of the team as well as with external stakeholders. They will own a variety of business processes supporting leadership, including management of calendars, meetings, communications, emails, travel, events, and more. This person will thrive in a fast-paced environment and is always on the lookout to help a teammate or roll up their sleeves and get the job done. 

This role is great for someone with stellar organizational and people/communication skills, who is looking to get exposure to and learn from the CEO in a high-growth tech startup environment. Come join us, grow with us, and help take us to the moon!

This is a hybrid role: in-office in downtown Nashville 2-4 days per week. 

• Manage the CEO’s and executives’ calendars and schedules.
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Draft and internal and external communications on behalf of executives – memos, emails, presentations, reports.
• Make travel and accommodation arrangements.
• Coordinate group activities and events as needed.
• Maintain various records and documents for company executive(s)
• Develop additional office and virtual processes to continuously improve operations and productivity and elevate the work environment. 
• Drive an in-office atmosphere that is high-energy, positive, and high-performing - in alignment with the INGENIOUS culture. 
• Do all that you can to make the INGENIOUS work experience the best in the industry for all team members.

• Experience in a fast-paced startup environment. 
• High energy with extreme bias for initiative and action. 
• Excellent communication, writing, and interpersonal skills. 
• Exceptional organizational skills. 
• Proficient with Microsoft Word, Excel, Powerpoint (or Google equivalent) and other office/productivity tools.
• A knack for event planning and office logistics. 
• Ability to design and implement business processes. 
• Humble and strong desire to embrace feedback and continue learning.
• High degree of self-direction and independent drive.
• Bachelor's degree or equivalent practical experience.