Executive Assistant

Company Overview

At Motorola Solutions, we believe that everything starts with safety. It’s the constant that empowers people to confidently move forward. It can fill a flight or sell out a stadium. It can care for a patient or graduate a class.

As a global leader in public safety and enterprise security, we create and connect the technologies that help to keep people safe where they live, learn, work and play. Our integrated technology ecosystem unifies critical communications, video security and access control, and command center software, enabling collaboration in more powerful ways.

At Motorola Solutions, we’re ushering in a new era in public safety and security. Bring your passion, potential and talents to a career that matters.

Department Overview

At Motorola Solutions, we help people be their best in the moments that matter. We help firefighters see around buildings and police officers see around street corners. Our work is very meaningful, impactful, and cutting edge and we invite you to explore it. We are the Best!
Motorola Solutions is a world leader in the field of professional mobile communications systems with an impressive heritage of technological innovations and a global base of installed systems. The group's main business is the implementation of mission-critical digital mobile communication systems for Government & Public Safety Communications customers.
Job Description

Overview:

This is a really exciting role supporting three (3) Vice Presidents! You will be at the forefront of Systems Integration, Software Deployment and Mobile Video Solutions’ management tasks, running department operations in a timely manner and gaining an in-depth understanding of the Motorola Solutions business. 

The main responsibilities of the Executive Assistant include:

• Meeting management, for example, Project Reviews, Budget Reviews, Staff Meetings including all arrangements, catering and logistics for both in-house and offsite, attending and taking meeting minutes as required

• Setting up Town Hall events and sending invitations

• Being a point of contact for the VPs office(s), and field calls/emails as needed

• Managing and maintaining calendars and appointments; assisting in forward planning/scheduling 

• Expense submission for the VPs

• Maintaining up-to-date organization charts

• Making travel arrangements 

• Taking ownership of North America Systems Integration and Software Deployment Communications including assisting with the maintenance of the Batchat page and drafting announcements 

• Ad hoc basis administration support where required; attending ad hoc meetings/training sessions to facilitate good collaboration, communication and efficiency.

Specific Knowledge and Skills:

• Highly competent in the use of MS Office, especially Excel (data sorting, formulas, pivots, graphs)

• Experience with the use of Microsoft PowerPoint and/or Google Slides

• Knowing how to utilize software programs, traverse computer systems, and handle typical tech issues is a strong plus

• Excellent written and verbal communication

• The ability to prioritize workload in order to carry out tasks and responsibilities in a professional, client-friendly, and independent manner

• Effective time management, good organizational skills with the ability to multi-task

• Consistently deliver to deadlines, and commitments and regularly contribute by taking an enthusiastic approach, demonstrating energy to own and manage workload

• Recognize where flexibility is needed and demonstrate the ability to step outside role where required

• Strong interpersonal skills

• Energetic and eager to tackle new projects and ideas

• Resourceful, can-do attitude

• Strong attention to detail.

#LI-AB1

#LI-HYBRD

Basic Requirements

• Bachelor's Degree (Preferred)

• AND three to five years’ prior experience in supporting a senior executive or team

• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Travel RequirementsUnder 10%
Relocation ProvidedNone
Position TypeExperienced
Referral Payment PlanYes

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 9 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran's status, or, any other protected characteristic.