Executive Assistant

Starface World is reinventing the way we care for acne-prone skin as the first complexion brand to combine efficacy and optimism. We take skincare concerns that were once thought of as flaws and translate them into an opportunity for expression.

Starface World is a positively uplifting place where everyone is safe & accepted exactly as they are. We support causes and do our own work in the world to help build a better, more supportive universe. The same thinking applies to the way we care for skin: we don’t identify flaws or imperfections, we just nurture what’s there—it’s perfect because it’s all just skin. 

Our team is a small (but growing) group of committed individuals who are passionate, empathetic, creative, and eager to learn. We are committed to a sustained focus on diversity, equity, anti-racism, and inclusion. 

The Executive Assistant will support our President on both a business and personal level to maximize her impact, and will also support our wider executive team.. You are able to deliver a high level of service, execute a broad range of initiatives and interface with employees  and external partners. You come with a background of supporting senior leaders, and you are comfortable working in a fast paced, creative and collaborative  environment that expects proactive communication and impeccable accountability. You must be a self starter who embraces partnering with and taking direction from a very engaged President. 

Location: Based in NYC. Remote work environment with periodic visits to the President’s house and travel required 2+ times per year. 

• Provide comprehensive support to President to ensure she can maximize her impact and align her time and efforts to the most important company priorities 
• Manage President’s calendar based on priorities, including coordinating meeting and appointment travel, materials, agendas, providing proactive reminders, and problem solving and rescheduling as needed in a dynamic environment 
• Work closely with executive team; support, schedule, attend, take meeting minutes and follow up notes for business meetings
• Proactively share daily agenda and briefings with President and communicate updates and reminders throughout the day
• Support President to complete top priorities and action items 
• Support planning for company events including team happy hours, offsites, meetings, etc. 
• Coordinate business and personal travel arrangements for the executive (including international), including but not limited to flights, car service, hotel stays etc
• Coordinate business and personal paperwork and communication for President 
• Assist with messengers, receiving, deliveries, errands, gifts, and returns as needed
• Manage and coordinate appointments for President and family on an as needed basis. 
• Effectively communicate with President’s family for scheduling and planning; Be comfortable corresponding with home staff including nannies and housekeepers
• Other ad hoc items and special projects assigned by President and senior leadership team

• 3+ years of relevant experience, ideally 3+ year supporting executives both personally and professionally
• Ability to quickly build and maintain relationships
• Ability to manage and prioritize multiple tasks seamlessly
• Exceptional attention to detail and accuracy
• Ability to operate in ambiguity and change in response to new information 
• Excellent written and verbal communication skills
• Ability to exercise good judgment at all times maintaining full discretion, confidentiality, and professionalism
• Track record of taking initiative and approaching problems with a solutions orientation 
• Proficiency in G-Suite: Google Calendars, Google Docs, Google Sheets, Google Slides
• Experience working in a start-up or other fast-moving environment 

SALARY + BENEFITS 

• Compensation for this role is market driven, and includes a base salary of $70-85K, bonus eligibility and company stock options.
• Current benefits include:
• Access to high-quality health care options.
• Access to a 401k with 5% employer match 
• 4 weeks of vacation plus 17 paid holidays 
• Home office stipend  
• Fully Remote work environment 

If you need any assistance with your application please contact [email protected]

Starface is an Equal Opportunity Employer where the spirit of inclusion feeds into everything that we do.  We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates.  We believe that opportunity, access, resources and rewards should be available to and for the benefit of all.  Starface is committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.