Executive Assistant

About Us:

Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world’s largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Join us!

Why work at Pacvue?:

• Be on the cutting edge - Pacvue is transforming the way brands and sellers win online.  Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. 
• Have fun – we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. 
• Learn – from the best! Our team is full of talented people who want to help you learn, grow – providing you with mentorship, the industry’s best practices and thought leadership.  
• Grow fast – the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. 

About the role:

Pacvue is seeking a C-level Executive Assistant experienced in supporting top level executives with day-to-day administrative support and calendar management. Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events.  Quick responsiveness, attention to details and strong communications skills are essential. 

Responsibilities:

On average the EAs will support 3 to 4 Senior Leaders and will be responsible for: 

• Calendar Management – Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics.
• Event/Meeting Coordination – manage the organization, agenda, materials, and all logistics related to events.  May include customer/partner meetings, board meetings and executive offsites.
• Travel – Assist in planning business trips, often requiring international travel.  Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences.
• Expenses – Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system.
• Internal Coordination – work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner.
• Meeting management – As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings.  Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. 

Skills & Qualifications:

• Experience supporting “c-level” executives in a fast-paced, ever-changing environment
• Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts
• Takes the initiative and is extremely customer focused
• Comfortable navigating complicated calendars, international and US time zones
• Able to make decisions and execute flawlessly
• Experience with presentation development and/or management of company and/or team All Hands desirable
• Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack 

Company Benefits:

• Unlimited Paid Time Off
• Paid Holidays and Floating Holidays
• Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance
• 401k with Employer Match
• Remote Work Options and Flexibility
• Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization
• Paid Parental Leave